Administrative Professional - Operations & Office Support

Client of Pulse Media NL; Sharjah; Remote; AED 45,000 - 78,000; Full time

Job summary

Client of Pulse Media NL is seeking an Administrative & Office Support professional for remote UAE-based work. The role covers clerical duties, data entry, document management, scheduling, and inter-department coordination.

Responsibilities include maintaining spreadsheets, organizing digital files, handling confidential information, and supporting daily operations with consistency and accuracy. The candidate should be able to work independently in a remote environment and adapt to new software

Qualifications

• High school diploma or GED or equivalent.
• Basic computer and typing proficiency.
• Strong written and verbal communication skills.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to follow written instructions and established procedures.
• Basic problem-solving and decision-making abilities.
• Ability to meet deadlines and follow through on assigned tasks.
• Ability to work independently in a remote environment.
• Willingness to learn new software, systems, and business processes.

Responsibilities

• Provide day-to-day administrative and clerical support to assigned teams.
• Prepare update and maintain spreadsheets forms lists trackers and routine reports.
• Draft and format routine documents and internal correspondence.
• Assist with email shared inboxes calendars and scheduling when assigned.
• Organize digital administrative resources records and files.
• Process routine administrative requests and assignments.
• Route documents information and requests to appropriate team members.
• Support general office and business administration activities.
• Assist with routine operational processes and daily business activities.
• Track requests assignments and operational tasks from receipt through completion.
• Coordinate routine activities between departments and team members.
• Follow established workflows procedures and service standards.
• Monitor pending assignments and follow-up requirements.
• Identify incomplete information or potential processing issues.
• Escalate unusual or unresolved matters to the appropriate person or department.
• Enter update and maintain information in company systems databases and spreadsheets.
• Review records for accuracy completeness and consistency.
• Verify information against approved source documents.
• Maintain accurate administrative and operational records.
• Identify missing duplicate outdated or inconsistent information.
• Make routine corrections when authorized.
• Document completed actions and maintain processing histories.
• Protect confidential and sensitive information.
• Prepare upload label categorize organize and archive digital documents.
• Review routine forms and documentation for completeness.
• Maintain electronic filing systems and shared folders.
• Follow established file-naming storage and document-control procedures.
• Retrieve authorized documents and records when requested.
• Maintain document-processing and tracking logs.
• Identify and report missing or incomplete documentation.
• Help ensure records remain organized accurate and accessible.
• Assist with calendars appointments meetings and routine scheduling activities.
• Coordinate meeting information and supporting materials when assigned.
• Maintain schedules deadlines and recurring task reminders.
• Help organize virtual meetings and internal activities.
• Communicate scheduling updates to relevant team members.
• Follow up on routine action items and outstanding requests.
• Assist with coordination between departments as required.

Skills

Written & verbal comms

Attention to detail

Organizational skills

Independence in remote work

Problem solving

Education

High school diploma or GED

Tools

Microsoft Office

Google Workspace

Excel

Google Sheets

Job description

Key Responsibilities

Administrative amp Office Support

• Provide day-to-day administrative and clerical support to assigned teams
• Prepare update and maintain spreadsheets forms lists trackers and routine reports
• Draft and format routine documents and internal correspondence
• Assist with email shared inboxes calendars and scheduling when assigned
• Organize digital administrative resources records and files
• Process routine administrative requests and assignments
• Route documents information and requests to appropriate team members
• Support general office and business administration activities

Operations Support

• Assist with routine operational processes and daily business activities
• Track requests assignments and operational tasks from receipt through completionMaintain status updates processing logs and operational trackers
• Coordinate routine activities between departments and team members
• Follow established workflows procedures and service standards
• Monitor pending assignments and follow-up requirements
• Identify incomplete information or potential processing issues
• Escalate unusual or unresolved matters to the appropriate person or department

Data Entry amp Record Management

• Enter update and maintain information in company systems databases and spreadsheets
• Review records for accuracy completeness and consistency
• Verify information against approved source documents
• Maintain accurate administrative and operational records
• Identify missing duplicate outdated or inconsistent information
• Make routine corrections when authorized
• Document completed actions and maintain processing histories
• Protect confidential and sensitive information

Document amp File Management

• Prepare upload label categorize organize and archive digital documents
• Review routine forms and documentation for completeness
• Maintain electronic filing systems and shared folders
• Follow established file-naming storage and document-control procedures
• Retrieve authorized documents and records when requested
• Maintain document-processing and tracking logs
• Identify and report missing or incomplete documentation
• Help ensure records remain organized accurate and accessible

Scheduling amp Coordination

• Assist with calendars appointments meetings and routine scheduling activities
• Coordinate meeting information and supporting materials when assigned
• Maintain schedules deadlines and recurring task reminders
• Help organize virtual meetings and internal activities
• Communicate scheduling updates to relevant team members
• Follow up on routine action items and outstanding requests
• Assist with coordination between departments as required

Required Qualifications

• High school diploma, GED, or equivalent.
• Basic computer and typing proficiency.
• Strong written and verbal communication skills.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to follow written instructions and established procedures.
• Basic problem-solving and decision-making abilities.
• Ability to prioritize and manage multiple routine assignments.
• Ability to meet deadlines and follow through on assigned tasks.
• Ability to work independently in a remote environment.
• Willingness to learn new software, systems, and business processes.
• Dependable and professional work habits.
• Ability to handle confidential information responsibly.
• Reliable internet connection and a suitable remote workspace.

Preferred Qualifications

• Previous professional experience is not required.
• Familiarity with any of the following may be beneficial: Administrative or clerical support.
• Office administration or operations support.
• Data entry and record maintenance.
• Microsoft Office or Google Workspace.
• Microsoft Excel or Google Sheets.
• Email and calendar management.
• Scheduling and meeting coordination.
• Digital document and file management.
• CRM, ERP, or other business systems.
• Task and request-management platforms.
• Remote collaboration tools.
• Experience gained through internships, volunteer work, academic projects, freelance assignments, retail, hospitality, customer service, or other organized team environments may also be relevant.