Administrative Assistant (Sales Support)

HD HYUNDAI MARINE SOLUTION MIDDLE EAST FZE; Dubai; On-site; AED 56,000 - 67,000; Full time

Benefits offered by this job

Housing allowance

Transport allowance

Lunch allowance

Medical insurance

Annual leave and air ticket

Job summary

HD Hyundai Marine Solution Middle East FZE in Dubai is seeking an Administrative Assistant to support the Sales team with daily office and sales administration tasks. You will prepare quotations, process orders, maintain records, assist invoicing, and respond to customer inquiries.

Proficiency in MS Office and English is essential for success in this role. The position requires a Bachelor’s degree and 1–3 years of experience; commuting to JAFZA is expected and eligible for housing, transport,

Qualifications

• Bachelor's degree required.
• 1–3 years in administrative, sales support or office coordination roles preferred.
• Proficient in MS Office (Excel, Word, Outlook) and typing speed 40 wpm.

Responsibilities

• Support Sales Officer in preparing quotations and processing customer orders for spare parts and services.
• Maintain customer information, orders, and sales documents accurately.
• Follow up on order status, deliveries and required documents with internal teams and HQ.
• Assist with invoicing and accounts receivable follow-up.
• Respond to routine customer emails and calls promptly.
• Prepare simple reports in Excel and provide general office support.

Skills

Typing 40 wpm

MS Office proficiency

Communication skills

Organization

Teamwork

English language

Education

Bachelor's degree

Tools

MS Office

Job description

HD Hyundai Marine Solution Middle East FZE part of HD Hyundai Group provides marine spare parts and technical services to ship owners and operators in the Middle East

We are looking for an Administrative Assistant to support our Sales team in daily office and sales administration work

Key Responsibilities

• Support the Sales Officer in preparing quotations and processing customer orders for spare parts and services
• Maintain customer information order records and sales documents accurately
• Follow up on order status deliveries and pending documents with internal teams and Headquarters
• Assist with invoicing and follow-up on accounts receivable
• Respond to routine customer emails and calls in a prompt and professional manner
• Prepare simple reports and data in Excel
• Provide general office and administrative support as assigned

What We Offer

• Monthly salary package of AED 5 000 6 000
• Basic Housing Transport and Lunch allowances
• Medical insurance
• Annual leave and annual air ticket to home country
• Annual bonus in accordance with company policy
• Working hours Monday to Friday 8 00 AM - 5 00 PM

Requirements

• Bachelor's degree in any discipline
• 1-3 years of experience in an administrative, sales support or office coordinator role
• Strong computer skills with fast and accurate typing (minimum 40 words per minute)
• Good working knowledge of MS Office (Excel, Word, Outlook)
• Good written and spoken English
• Organized, detail-oriented and able to handle multiple tasks
• Good team player with strong communication skills
• Able to commute to JAFZA daily
• Experience in trading, marine or industrial companies is an advantage

Note: A short typing and MS Office test will be conducted during the interview.