Administrative Assistant 2 - Admin Support_MB30

Lancesoft Europe; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A corporate services company is seeking an Administrative Assistant to provide essential support at their Dammam Plant. The role entails managing schedules, greeting visitors, and maintaining office supplies. Candidates should possess at least 3 years of administration experience, proficiency in Microsoft Office or Google Workspace, and fluency in English and Arabic. This position offers a one-year contract with no rotation schedule.

Qualifications

• Minimum of 3 additional years of corporate administration experience.
• Proficiency in office software.
• Fluent in English and Arabic.

Responsibilities

• Manage diaries, schedule appointments, and organize meetings.
• Greet visitors and provide customer service.
• Maintain and order office supplies.

Skills

Excellent communication

Time management

Problem-solving

Adaptability

Confidentiality

Education

Bachelor's degree from an accredited university or college

Tools

Microsoft Office Suite

Google Workspace

Job description

Overview

Job Title: Administrative Assistant 2 - Admin Support_MB3.

Location: SAUDI

Role Summary: Administrative Assistant will be working in IET Dammam Plant in 2nd Industrial area. She will provide essential administrative and clerical support to ensure a smooth-running Plant Manager and lead all the coordination between other team function for event and meeting.

Responsibilities

• She manages diaries, schedule appointments and meetings, organize meeting rooms, and prepare agendas and meeting minutes
• Assisting with special projects, company events, and other assigned duties to support the organization's goals.
• Greet visitors, act as a receptionist, and provide customer service to clients.
• Assistant is entrusted with sensitive information, requiring a high level of discretion and professionalism
• Ordering and managing office supplies, maintaining inventory, and ensuring equipment is functioning correctly.
• Supervising other clerical staff members and provide support to other team members
• Developing and managing spreadsheets, prepare slides using power point.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Maintain professionalism and strict confidentiality with all materials
• Properly maintains executive records, minutes, corporate files, and reports to facilitate easy and quick retrieval of documents upon request.
• Exercises emotional intelligence in a fast-paced environment that demands a delicate blend of agility, tact, and managing up.
• Uses discretion and professionalism in dealing with managers, employees, board members, customers, and the public.
• Maintains complete confidentiality and always protects sensitive information. Projects professionalism in appearance, demeanour, and reliability always.
• Contributes to effective department and company operations by performing other related duties as assigned.

Essential Requirements

• Years of experience: Minimum of 3 additional years of experience.
• Field of experience: Administration Corporate experience
• Technical Skills: Administration / Proficiency in office software, such as Microsoft Office Suite or Google Workspace
• Soft Skills: Excellent communication, time management, problem-solving, adaptability, and confidentiality.
• Education Qualifications: Bachelor\'s degree from an accredited university or college (or a high school diploma / GED)
• Languages Required & Proficiency Level: English Arabic

Additional Details

• Target Companies: Any
• Off-limits Companies: N / A
• Required Accreditations / Certification / Licenses including Driving License: N / A
• Rotation schedule: NA
• Shift Work: No
• Role base (Office, Onshore, Offshore or Workshop): Office
• Will the worker be working at a customer\'s facility? No
• Contract Duration: 1 Year
• Number of positions needs to be filled: 1
• Languages Required & Proficiency Level: English Arabic
• Candidate should be available to join before: The soonest.

Important Keywords to be in the CV: Administration Personal Assistant Office Coordinator.

Expected Role Challenges: Managing a demanding workload, maintaining confidentiality, and adapting to evolving priorities and technologies.

Working Conditions

Are there any safety risks associated with the role? No

What Training is provided to the worker? Communication, organization, and technology

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