Administrative Assistant

Ecojob; Sharjah; On-site; AED 52,000 - 63,000; Full time

Benefits offered by this job

Visa sponsorship available

Women-friendly workplace

Job summary

Ecojob in Sharjah is seeking an Administrative Assistant to handle clerical tasks, answer calls and emails, greet visitors, and manage meeting logistics. The role emphasizes organization and accuracy in a busy office environment.

Candidates should have strong English communication, be able to multitask, and work independently or with a team. Visa availability and women's eligibility are preferred, with salary set at 1400 USD per month.

Qualifications

• Strong organizational skills with the ability to multitask effectively.
• Excellent written and verbal English communication.
• Ability to work independently and as part of a team.

Responsibilities

• Answering phone calls and emails, taking messages, and redirecting inquiries to the appropriate person.
• Greeting visitors and directing them to the appropriate person or department.
• Organizing and scheduling meetings, preparing meeting agendas, taking minutes, and following up on action items.
• Maintaining office supplies inventory by checking stock levels and placing orders.
• Assisting with basic bookkeeping tasks such as invoicing, processing payments, and reconciling expenses.
• Managing outgoing mail and packages and preparing labels for courier pickups.
• Maintaining a clean and organized office environment.

Skills

Organizational skills

Multitasking

Attention to detail

English proficiency

Tools

MS Office

Job description

Administrative Assistant

As an administrative assistant, your role is crucial in maintaining the smooth operation of our office in Sharjah. You will be responsible for handling a variety of clerical and administrative tasks, such as answering phone calls and emails, organizing and scheduling meetings, and maintaining office supplies. Your attention to detail and strong organizational skills will be essential in ensuring the efficiency of our office. This position is open to Indian or Malayalee candidates with excellent English communication skills. Previous experience is not required, but having your own visa and being a woman are preferred.

Key Responsibilities:

• Answering phone calls and emails, taking messages, and redirecting inquiries to the appropriate person


• Greeting visitors and directing them to the appropriate person or department


• Organizing and scheduling meetings, preparing meeting agendas, taking minutes, and following up on action items


• Maintaining office supplies inventory by checking stock levels, placing orders when necessary, and verifying receipt of supplies


• Assisting with basic bookkeeping tasks such as invoicing, processing payments, and reconciling expenses


• Managing outgoing mail and packages by preparing labels, arranging courier pick-ups, etc.


• Maintaining a clean and organized office environment

Requirements:

• Indian or Malayalee nationality with excellent English communication skills (both written and verbal)


• Proficient in using Microsoft Office (Word, Excel) and other relevant software programs


• Strong organizational skills with the ability to multitask effectively


• Attention to detail in all areas of work


• Ability to work independently as well as collaboratively with a team


• Excellent time management skills with the ability to prioritize tasks according to urgency

Salary:

1400$ per month.

Location:

This job is located in Sharjah.

Note:

Preference will be given to candidates who have their own visa. This position is also suitable for women looking for office jobs.