Administrative Assistant

PROPUP Property Management; Dubai; On-site; AED 45,000 - 67,000; Full time

Job summary

PROPUP Property Management, based in Dubai, seeks an organized administrator to keep the operations backbone running. You will prepare contracts, manage due dates, renewals, and office communications in a fast-growing property portfolio.

The role requires 2+ years of UAE admin experience, strong English, and proficiency in MS Office and Google Workspace. Based in Dubai, you will be part of the Administration and Finance team and report to the Director.

Qualifications

• Mandatory: Dubai-based admin/office coordination experience in UAE.
• Experience tracking multiple deadlines and renewals without supervision.
• Strong written and spoken English required.

Responsibilities

• Prepare all company contracts for signature, including tenancy contracts.
• Oversee utilities and subscription due dates and payments.
• Handle reception and the greeting of guests and visitors.
• Oversee the good condition and upkeep of the office.
• Track and manage renewals and due dates, including insurances.
• Handle the main company phone line and email inbox.

Skills

English proficiency

Deadline tracking

Education

Diploma or degree in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

PROPUP is a Dubai-based holiday homes company managing a growing portfolio of premium short-term rental properties across the city.

We are an ambitious, fast-growing company with a clear long-term vision to manage more than 1,000 properties across the UAE within the next five years.

Our growth is driven by four core values:

• Integrity
• Persistence
• Reliability
• Growth

As our company continues to expand, we are looking for people who want to grow with us. We believe in promoting from within, giving talented individuals the opportunity to build long-term careers while helping shape the future of our organization.

About the Role

The mission of this role is to keep PROPUP's administrative backbone running without gaps — contracts prepared on time, every due date met, and the office and main company channels handled to a professional standard.

The position sits within the Administration and Finance department and reports to the Director of Administration and Finance. It is the role that ensures nothing administrative is missed as the portfolio grows.

This is an excellent opportunity for someone who enjoys structure, ownership of deadlines, and being the reliable point of contact in a fast-moving company.

Key Responsibilities

• Prepare all company contracts for signature, including tenancy contracts.
• Oversee utilities and subscription due dates and payments.
• Handle reception and the greeting of guests and visitors.
• Oversee the good condition and upkeep of the office.
• Track and manage renewals and due dates, including insurances.
• Handle the main company phone line and email inbox.

Requirements – Mandatory

• Previous experience in a Dubai holiday homes or short-term rental company is mandatory. Applications without it will not be considered.
• Minimum 2 years of administrative or office coordination experience in the UAE.
• Currently based in Dubai.
• Strong written and spoken English.
• Proven ability to track multiple deadlines and renewals without supervision.
• Proficiency in Microsoft Office and Google Workspace.

Requirements – Preferred

• Experience preparing tenancy contracts or Ejari documentation.
• Experience managing DEWA, chiller, internet or similar utility accounts for a property portfolio.
• Experience in a fast-growing company.
• Diploma or degree in Business Administration or a related field.

What We Offer

• Competitive salary based on experience: AED 4,000 – AED 6,000 per month
• Opportunity to grow with one of Dubai's fastest-growing holiday homes companies.
• Clear career progression and internal promotion opportunities.
• A dynamic and collaborative working environment.
• The opportunity to help build the future of a rapidly growing organization.

Application Questions

• Are you currently based in Dubai?
• Which holiday homes or short-term rental companies have you worked for?
• How many years of administrative experience do you have in the UAE?