Officer - Administration

Al Ghurair; United Arab Emirates; On-site; AED 50,000 - 75,000; Full time

Job summary

Al Ghurair is seeking an Officer – Administration to support the Facilities Management team with day-to-day administrative operations, records management, and reporting. The role involves coordinating with internal departments, preparing documents, and maintaining trackers to ensure smooth operations.

You will assist with onboarding, site activities, and confidentiality of company and employee information while supporting multiple sites.

Qualifications

• Fresh graduates / entry-level UAE Nationals are encouraged to apply.
• Previous administrative, customer service, coordination, or Facilities Management experience is an advantage.
• UAE National with a Family Book preferred, where applicable.

Responsibilities

• Provide administrative and coordination support to the Facilities Management team and business operations.
• Maintain and organize company records, documents, reports, and administrative files.
• Prepare letters, memos, reports, presentations, trackers, and other business documents as required.
• Coordinate with Operations, HR, Finance, Procurement, QHSE, and other support functions on administrative matters.
• Support the preparation and updating of daily, weekly, and monthly administrative and operational reports.
• Maintain accurate employee, site, asset, and administrative records as required.
• Assist in coordinating meetings, appointments, site visits, training sessions, and internal activities.
• Follow up with relevant stakeholders to ensure timely completion of assigned administrative actions.
• Assist with onboarding and administrative coordination for employees assigned to Facilities Management sites.
• Maintain confidentiality of company and employee information.

Skills

Administrative support

Coordination

Records management

Reporting

Document control

Confidentiality

Job description

Job Description

The Officer – Administration will provide administrative and coordination support to the Facilities Management business, ensuring smooth and efficient day-to-day administrative operations. The role will involve maintaining records and documentation, preparing reports and trackers, coordinating with internal departments and site teams, and following up on administrative requirements

Responsibilities

• Provide administrative and coordination support to the Facilities Management team and business operations.
• Maintain and organize company records, documents, reports, and administrative files.
• Prepare letters, memos, reports, presentations, trackers, and other business documents as required.
• Coordinate with Operations, HR, Finance, Procurement, QHSE, and other support functions on administrative matters.
• Support the preparation and updating of daily, weekly, and monthly administrative and operational reports.
• Maintain accurate employee, site, asset, and administrative records as required.Assist in coordinating meetings, appointments, site visits, training sessions, and internal activities.
• Follow up with relevant stakeholders to ensure timely completion of assigned administrative actions.
• Support the administration of Facilities Management contracts, sites, and operational documentation.
• Assist in maintaining trackers related to manpower, attendance, accommodation, transport, uniforms, access cards, and other administrative requirements.
• Support the preparation and submission of documents to clients and internal stakeholders.
• Assist with document control and ensure records are maintained in accordance with company procedures.
• Handle routine correspondence, emails, and administrative queries professionally.
• Support the team in monitoring deadlines, pending actions, and follow-ups.
• Assist with onboarding and administrative coordination for employees assigned to Facilities Management sites.
• Maintain confidentiality of company and employee information.
• Perform other administrative duties assigned by the Line Manager.

Qualifications

• Fresh graduates / entry-level UAE Nationals are encouraged to apply.
• Previous administrative, customer service, coordination, or Facilities Management experience is an advantage.
• UAE National with a Family Book preferred, where applicable.