Admin Executive

Hellmann; Dubai; On-site; AED 100,000 - 156,000; Full time

Benefits offered by this job

Team spirit

Multicultural environment

Growth opportunities

Job summary

Hellmann is seeking an Administrative Executive in Dubai to manage day-to-day operations and support documentation, billing and reporting. You will help ensure smooth operations with a zero-error approach while adhering to SOPs, quality standards and safety guidelines.

The role requires a Bachelor's or Master’s in Business Administration and at least 2 years in logistics coordination and billing, with strong MS Office skills.

Qualifications

• Bachelor's or Master’s degree in Business Administration.
• 2 years of experience in logistics coordination and billing operations.
• Proficient in all Microsoft Office applications (Excel Word and PowerPoint).

Responsibilities

• Handle day-to-day operations within the administrative team.
• Support documentation, billing and reporting to ensure smooth operations.
• Maintain SOPs, quality standards and health and safety compliance.
• Coordinate with warehouse and customer service teams to meet KPIs.
• Prepare export documents, orders, picklists and related administrative tasks.

Skills

Logistics coordination

Billing operations

MS Office (Excel/Word/PowerPoint)

Education

Bachelor's or Master’s degree in Business Administration

Tools

Microsoft Office

Job description

About Us

Ready to rock the future with us At Hellmann we put our people at the heart of everything we do because for us relationship matters. Joining us does not just mean becoming part of a global company. It is an invitation to shape the future of the logistics industry together with us. Our Hellmann culture is based on our four values: Caring Entrepreneurial Forward-Thinking and Reliable. These values resonate with yours Then become part of our FAMILY that consists of around 10.000 employees in more than 200 locations worldwide.
For the better. Together.

About the Job

• The administrative executive is responsible for all day-to-day operations within the administrative team.
• Supporting any administration requirements for smooth operations such as documentation billing and reporting.
• Ensuring that operation is running efficiently and with zero error approach while providing expected customer service levels.
• Demonstrate Continuous Improvement Process focus (CIP).
• Following appropriate SOPs and quality standards.
• Health and safety standards are being communicated and followed.
• Reporting and information requirements are being met daily and communicated properly to internal / external stakeholders.
• Create and edit export documents for customers as per the procedures set with the customers.
• Perform manual order creation for specific customers as required.
• Create and release picklist and coordinate with warehouse team to complete the process before KPI.
• Delete and cancel outbound orders as per customer request.
• Create a load list for the shipments scheduled.
• Create exit BOE gate pass for the shipments scheduled.
• Preparation of visitor Gate passes
• Generating LPO for stationery items monthly maintaining consumption or stock report for the same.
• Always maintain proper documentation practice and controls.
• Work as mediator between customer service team and warehouse operations team.
• Follow up with operations team in case of any delay in operation.
• Create export documents for multiple customers.
• Work overtime as may be required from time to time.
• Assist with the warehouse billing for the assigned clients and cost invoices sending for booking.
• Preparation of ASN for non-EDI customers.
• Organize workload and timely application of documentation in line with set KPIs.
• Ensure that all duties assigned are carried out according to the policies and procedures set forth by the company.
• Supporting aggregation system activities like order generation Import permits submission.
• Execute assigned tasks in a compliant manner following internal SOPs and GDP training.
• Job filing on weekly or monthly basis.
• Archiving hard copies and soft copies in the designated location monthly.
• Prepare work instructions when needed.
• In addition to your specific job responsibilities you may be called upon to carry out specific assignments by your supervisor / manager.

About You

• Bachelors degree / Mater degree in Business administration.
• 2 years of experience in logistics coordination and billing operations.
• Proficient in all Microsoft office applications (Excel Word and power point)

About our Benefits

• A strong Team Spirit and a lot of fun together
• A safe multi-cultural and inclusive environment
• Individual opportunities for growth and development

Inclusion and social diversity are firmly anchored values in our corporate culture. Regardless of gender age any disabilities religion ethnic origin or sexual identity: We are looking forward to meeting you!