Administration & Operations Support Manager

Confidential Company; Abu Dhabi; On-site; AED 180,000 - 260,000; Full time

Job summary

Confidential Company in Abu Dhabi seeks an experienced Administrative and Logistics Leader to oversee corporate administrative policies, facility management, and end-to-end logistics. The role drives efficiency by balancing back-office stability with agile logistics oversight across departments and vendor networks.

The ideal candidate will have 8–15 years in office operations and supply chain management, with strong negotiation, leadership, and communication skills, plus ERP/WMS/TMS proficiency.

Qualifications

• Degree: Masters or bachelor’s in business administration, logistics, or equivalent.
• Experience: 8–15 years managing office operations and supply chain logistics.
• Certifications: CLM or Lean Six Sigma are highly valued.

Responsibilities

• Formulate and implement corporate administrative policies and SOPs.
• Oversee facility management including space planning, security protocols, and maintenance.
• Manage the administrative budget, authorize departmental expenses, and identify cost-saving initiatives.
• Supervise administrative teams, hiring, training and performance reviews.
• Ensure compliance with legal, health, safety and data protection regulations.
• Liaise between internal departments to unify workflows and resolve roadblocks.
• Design and integrate new operational systems that scale and boost productivity.
• Direct cross-functional projects including digital system migrations or relocations.
• Track operational metrics and generate monthly performance reports for senior executives.
• Coordinate executive travel management, critical meeting itineraries, and corporate events.
• Direct end-to-end logistics operations including domestic transport and customs clearance.
• Govern warehouse inventory control using digital systems to prevent shortages.
• Negotiate service levels and contracts with 3PL providers and vendors.
• Audit shipping documentation and invoices for compliance.

Skills

Spreadsheet mastery

Data reporting

Leadership

Negotiation

Communication

Education

Master's or Bachelor's degree in Business Administration/Logistics/Supply Chain

Tools

ERP

WMS

TMS

Job description

oversee the daily corporate infrastructure cross-departmental workflows and supply chain distribution mechanisms This pivotal role ensures peak organizational efficiency by driving administrative strategy optimizing resource allocation and supervising vendor networks and inventory lifecycles The ideal candidate is a highly organized solution-oriented leader who can balance back-office stability with complex agile logistics management

Administrative Management

• Formulate and implement corporate administrative policies and standard operating procedures
• Oversee comprehensive facility management space planning security protocols and office maintenance
• Manage the administrative budget authorize departmental expenses and identify cost-saving initiatives
• Supervise administrative teams managing their hiring training and performance reviews
• Ensure strict compliance with legal health safety and data protection regulations

Operational Support

• Serve as the primary liaison between internal departments to unify workflows and resolve roadblocks
• Design and integrate new operational systems that scale and boost business-wide productivity
• Direct complex cross-functional projects including digital system migrations or office relocations
• Track operational metrics and generate monthly performance reports for senior executive review
• Coordinate executive travel management critical meeting itineraries and corporate event planning

Logistics and Supply Chain

• Direct end-to-end logistics operations including domestic transport customs clearance and delivery fulfilment
• Govern warehouse inventory control using digital management systems to prevent shortages
• Negotiate service level agreements and master contracts with 3PL providers and shipping vendors
• Optimize distribution routes and fleet utilization schedules to lower freight overhead costs
• Audit shipping documentation customs filings and commercial invoices for complete compliance

Asset Management

Equipment

Inventory Control

• Maintain accurate digital records and physical tags for all company machinery tools and hardware

Lifecycle Planning

• Oversee the acquisition deployment regular servicing and safe disposal of old equipment

Maintenance Tracking

• Schedule proactive repairs and routine checkups to reduce unexpected machine downtime

Vendor Coordination

• Negotiate pricing service contracts and warranties with external suppliers

Compliance Auditing

• Conduct regular physical stock counts and maintain safety or regulatory standards

Fleet Management Transportation Warehouse Management Manpower Deployment Workshops

Fleet Control

• Monitor vehicle tracking maintenance schedules and route efficiency

Warehouse Duties

• Oversee inventory levels goods receiving and safe storage practices

Manpower Management

• Assign daily shifts deploy drivers and schedule workshop mechanics

Workshop Oversight

• Supervise repair jobs manage spare parts and enforce safety rules

Minimum Requirement (Education &Experience)

• Degree: Masters / bachelor’s degree in business administration, Logistics, Supply Chain Management, or equivalent.
• Experience: 8 to 15 years of proven managerial experience spanning office operations and supply chain logistics.
• Certification: Professional credentials like Certified Logistics Manager (CLM) or Lean Six Sigma are highly valued.
• Skills & Competencies

Software

• High proficiency with Enterprise Resource Planning (ERP) tools, Warehouse Management Systems (WMS), and Transport Management Systems (TMS).

Productivity

• Mastery of advanced spreadsheet functions and data reporting suites.

Leadership

• Exceptional capabilities in mentoring remote or multi-disciplinary staff teams.

Negotiation

• Demonstrated success in structuring high-value vendor and supplier contracts.

Communication

• Refined verbal and written interaction skills across all corporate seniority tiers.