Admin Coordinator

The Production Team; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An office support team in Dubai is looking for a skilled administrative professional to provide comprehensive office coordination, support HR tasks, and manage client interactions. Candidates should possess strong organizational and communication skills, be proficient in MS Office, and have a customer-service mindset. Experience in administrative roles is preferred. This position requires bilingual capabilities in English and Arabic.

Qualifications

• Strong organizational and communication skills; ability to manage multiple tasks and deadlines.
• Proficiency in MS Office; familiarity with document management systems.
• Experience in administrative support and office coordination is preferred.

Responsibilities

• Provide administrative support and coordinate office activities for smooth operations.
• Manage documentation, record-keeping, and organize meetings.
• Coordinate HR-related tasks including staff attendance and onboarding.
• Support customer service and maintain client interactions.

Skills

Organizational skills

Communication skills

Customer service mindset

Proficiency in MS Office

Bilingual (English and Arabic)

Job description

Overview

The role involves providing administrative support, coordinating office activities, managing documentation, and ensuring compliance with UAE regulations while possessing strong organizational and communication skills. The position may include responsibilities across administration, human resources support, customer service, medical services coordination, and office operations.

Responsibilities

• Provide administrative support and coordinate office activities to ensure smooth daily operations.
• Manage documentation, filing systems, and record-keeping; organize meetings and maintain documentation for monitoring and control centers.
• Coordinate HR-related tasks including staff attendance, visa processing, onboarding, payroll support, and employee records in compliance with UAE labor laws.
• Support medical services administration, coordinate with HR for medical benefits queries, and ensure compliance with policies and regulations.
• Coordinate onboarding and medical benefits processes; manage databases and respond to queries; provide customer support as needed.
• Maintain high-quality marketing materials and ensure effective communication; support educational administration and coordination of office operations.
• Manage customer communications, appointment scheduling, client interactions, and maintain records to support service or real estate operations where applicable.
• Provide front desk and reception support, handle inquiries, and maintain organization in accordance with company standards.

Qualifications

• Strong organizational and communication skills; ability to manage multiple tasks and deadlines.
• Proficiency in MS Office; ability to operate office software and databases; familiarity with document management systems.
• Ability to work in a bilingual environment with English and Arabic; customer-service mindset and proactiveness.
• Experience in administrative support, office coordination, HR support, and related roles is preferred.

Note: This posting includes multiple administrative and coordination responsibilities across various functions (administration, HR, medical services, education, marketing, and client-facing operations). No changes to the original factual content were added beyond formatting for readability.