Admin Assistant, Business Centre Management

Mashreqbank PSC; United Arab Emirates; On-site; AED 167,000 - 257,000; Full time

Job summary

Mashreqbank PSC is seeking a Business Centre/Facilities Coordinator to assist in the operation of a busy Business Centre comprising 42 meeting rooms and an auditorium for 300+ seats. The role involves booking management, IT setup, tenant support, and event coordination for large gatherings.

The ideal candidate will have 3+ years of UAE experience in business centre management or hospitality/event management, with a relevant degree or accreditation.

Qualifications

• Experience in business centre management or hospitality/event management.
• Minimum 3 years in the UAE.
• Front of house experience; interfacing with tenants.

Responsibilities

• Assist with operation of the Business Centre (42 meeting rooms) and Auditorium (300+ seats).
• Manage meeting bookings, room allocation, seating arrangements and IT setup.
• Support tenants and guests with IT connectivity and coordination of F&B requirements.
• Coordinate events and manage large gatherings; inspect cleaning and maintenance.

Skills

Excel

Word

PowerPoint

Fluent English

Arabic

Analytical thinking

Punctuality

Education

Relevant degree or accreditation

Job description

Job Description:

The role is to report directly to the Business Centre Manager; the role will be to assist with the operation of theBusiness Centre (42 Meeting Rooms), Auditorium (300+ seats); by attending various tasks including: meeting bookings (understanding which rooms best accommodate collaboration requirements / seating arrangements and IT set up), monitoring tenants allocated use of facilities, supporting tenants and guests with IT connectivity (through internal service provider) ensuring that all F&B requirements are attended, event management and coordination for large gatherings, inspecting and ensuring that the cleaning and maintenance of the Business Centre has been attended.

The candidate will have a close working relationship with the Business Centre Manager, Facilities Manager, Property Accountant, Administrator, Tenants, Guests and other interested parties in order to perform all functions and responsibilities required for the effective and efficient management of the Business Centre. Operations will be in accordance with best international standards and codes of practice.

Candidate Requirements:

The ideal candidate must have business centre management or hospitality / event management experience, with 3 years as a minimum experience in the UAE. They must hold a relevant degree and or accreditation and a working knowledge of Property / Facility Management would be an advantage but not essential. They must be confident in interfacing with tenants and have good customer management skills as this is a ‘front of house’ position.

Skills Required:

• Excellent in Microsoft Excel (formula’s calculation sense checks)
• Excellent in Microsoft Word
• Excellent in PowerPoint
• Fluent English / Arabic verbal and written, with excellent telecommunication
• Logical / Analytical – problem solving & decision making
• Dedicated work ethic with references prepared to confirm reliable attendance and punctuality