Admin Assistant

Zapegg Tax Consultant; Dubai; Presencial; AED 50.000 - 75.000; Tempo integral

Resumo da vaga

Zapegg Tax Consultant in Dubai seeks an organized Admin Assistant to support daily office operations and handle documents with precision. The role emphasizes communication, reliability, and teamwork to assist the consultancy staff in delivering timely services to clients.

You will manage calendars, handle inquiries, prepare reports, and maintain confidential records while contributing to a professional office environment suited for client meetings.

Qualificações

• High school or higher; degree preferred.
• Admin/Office experience is a plus.
• Proficient with Word, Excel, Outlook.
• Excellent written and spoken English.

Responsabilidades

• Provide daily administrative support to ensure smooth operations.
• Maintain and organize company records and documents.
• Handle calls, emails, and inquiries professionally.
• Prepare letters, reports, and presentations.
• Schedule meetings and manage calendars.
• Receive visitors and direct clients to consultants.
• Assist with client documentation for accounting and consultancy.
• Data entry and update client information.
• Maintain filing systems (physical and digital).
• Monitor stationery and replenish supplies.
• Coordinate with departments to meet deadlines.
• Photocopy, scan, print, distribute documents.
• Assist with invoices and receipts when assigned.
• Follow up on pending documents and appointments.
• Maintain confidentiality of client information.
• Support general office management and special assignments.
• Ensure office remains organized for client meetings.
• Follow company policies and procedures.

Conhecimentos

Organization

Time management

Communication

Multitasking

Formação

BA in Business Admin

Ferramentas

Microsoft Word

Microsoft Excel

Microsoft Outlook

Descrição da vaga

Zapegg Tax Consultant is looking for an organized and dependable Admin Assistant to support daily office operations and administrative activities in Dubai. The ideal candidate should have good communication skills, basic computer knowledge, and the ability to manage documents and coordinate tasks efficiently. This role is suitable for someone who is detail-oriented, professional, and eager to contribute to a well-organized office environment while supporting the consultancy team.

Key Responsibilities

• Provide daily administrative support to ensure the smooth functioning of office operations.
• Maintain, organize, and update company records, client files, and administrative documents.
• Handle incoming telephone calls, emails, and general inquiries professionally.
• Assist with preparing letters, reports, spreadsheets, presentations, and other office documents.
• Schedule meetings, coordinate appointments, and maintain calendars for management and staff.
• Receive visitors and direct clients to the appropriate consultants or departments.
• Support the preparation and organization of client documentation related to accounting, taxation, and consultancy services.
• Perform data entry and update client information in company databases and office systems.
• Maintain proper filing systems for physical and digital documents.
• Monitor office stationery and supply levels and arrange replenishment when necessary.
• Coordinate with internal departments to ensure administrative tasks are completed on time.
• Assist with photocopying, scanning, printing, and distributing documents as required.
• Help prepare invoices, receipts, and other administrative paperwork when assigned.
• Follow up with clients or colleagues regarding pending documents and scheduled appointments.
• Maintain confidentiality when handling client information and company records.
• Assist with general office management tasks and support special assignments given by management.
• Ensure that the office remains organized, professional, and suitable for client meetings.
• Follow company policies and established administrative procedures.

Requirements and Qualifications

• High school certificate, diploma, or bachelor’s degree in Business Administration or a related field is preferred.
• Previous experience as an Admin Assistant, Office Assistant, Administrative Clerk, or in a similar role is an advantage.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Good written and verbal communication skills in English.
• Strong organizational and time management skills.
• Ability to manage multiple tasks and prioritize responsibilities effectively.
• Good attention to detail when handling documents and entering data.
• Professional telephone etiquette and a polite, helpful attitude.
• Ability to communicate effectively with clients, colleagues, and management.
• Basic knowledge of office administration, document management, and filing procedures.
• Familiarity with accounting or consultancy office environments is an advantage.
• Ability to handle confidential information responsibly.
• A proactive attitude, willingness to learn, and ability to work independently or as part of a team.

Preferred Skills

• Experience working in a tax consultancy, accounting firm, or professional services company.
• Familiarity with client documentation and administrative follow-up procedures.
• Ability to prepare accurate reports, spreadsheets, and business correspondence.
• Good coordination skills for managing appointments and office schedules.
• Basic understanding of UAE business documentation and professional office practices.

Conclusion

The Admin Assistant position at Zapegg Tax Consultant offers an opportunity to develop administrative and organizational skills in a professional consultancy environment in Dubai. Candidates who are dependable, detail-oriented, and comfortable coordinating office activities can make a valuable contribution to efficient daily operations while supporting the team in delivering reliable services to clients.