Accounts Data Entry Assistant

STAAR Aviation; Dubai; On-site; AED 78,000 - 123,000; Full time

Job summary

STAAR Aviation is seeking an Accounts & Data Entry Assistant to support day-to-day finance operations. You will record supplier invoices, receipts and payments in Odoo, verify against POs and approvals, and maintain organised financial records for reconciliation and audits.

The role involves assisting with month-end activities, VAT documentation, and internal/external audits, while ensuring confidentiality and data integrity across departments.

Qualifications

• Diploma/Higher Diploma/Bachelor's in Accounting or Finance or related field.
• Candidates with strong accounting experience may be considered.
• Experience using an ERP system is preferred; Odoo is an advantage.

Responsibilities

• Accurately enter supplier invoices, expenses, receipts and other financial transactions into Odoo.
• Verify invoices against approved Purchase Orders and supporting documents before processing.
• Maintain complete electronic records for supplier invoices, receipts and payment documents.
• Assist with supplier account reconciliations and follow up on discrepancies with internal teams.
• Support bank, petty cash and other routine account reconciliations under supervision.
• Maintain supplier and financial master data accurately within Odoo.
• Track outstanding or incomplete documentation and follow up with other departments.
• Assist in preparing supporting documentation for supplier payments and workflows.
• Support month-end accounting activities, including checks and reconciliations.
• Assist with records required for VAT, audit and statutory documentation.
• Support audits by retrieving and organizing requested documents.
• Maintain confidentiality of financial, employee, supplier and company information.
• Assist the Finance team with other routine accounting and administrative activities.

Skills

Data entry

Accounts knowledge

Reconciliation

Education

Diploma in Accounting

Higher Diploma in Accounting

Bachelor's degree in Accounting

Tools

Odoo

Job description

The Accounts & Data Entry Assistant will provide day-to-day support to STAAR's Accounting & Finance function by accurately recording financial transactions, maintaining supporting documentation and ensuring accounting records in Odoo are complete and up to date. The role will work closely with Finance, Procurement, Operations and other departments to ensure invoices, purchase orders, receipts and payment documentation are properly recorded and readily available for reconciliation, reporting and audit purposes.

Role Responsibilities

• Accurately enter supplier invoices, expenses, receipts and other financial transactions into Odoo.


• Verify invoices against approved Purchase Orders, delivery/receipt documentation and supporting approvals before processing.


• Maintain complete and organised electronic records for supplier invoices, receipts, payment documents and other financial documentation.


• Assist with supplier account reconciliations and follow up on discrepancies with the relevant internal teams.


• Support bank, petty cash and other routine account reconciliations under the guidance of the Accounts Coordinator.


• Maintain supplier and financial master data accurately within Odoo.


• Track outstanding or incomplete documentation and follow up with Procurement, Operations and other departments as required.


• Assist in preparing supporting documentation for supplier payments and payment approval workflows.


• Support routine month-end accounting activities, including transaction checks, reconciliations and document completeness.


• Assist with maintaining records required for VAT, audit and statutory documentation, under the supervision of the Finance team.


• Support internal and external audits by retrieving and organising requested documents.


• Maintain confidentiality of financial, employee, supplier and company information.


• Assist the Finance team with other routine accounting and administrative activities as required.

Educational Qualifications

Diploma, Higher Diploma or Bachelor's degree in Accounting, Finance, Business Administration or a related field preferred. Candidates with strong relevant accounting experience may also be considered.

Experience

1-3 years of experience in accounts, finance administration, bookkeeping or financial data entry. Experience in a manufacturing, trading or procurement-driven business would be an advantage. Previous experience using an ERP/accounting system is preferred. Odoo experience is an advantage but not mandatory.