Accounts & Admin Assistant ID - 35750

NADIA Recruitment & Management Consultants; Dubai; On-site; AED 90,000 - 140,000; Full time

Job summary

NADIA Recruitment & Management Consultants is seeking an Accounts & Administration Executive to support daily bookkeeping, accounts payable/receivable, and HR tasks in a fast-growing startup. The ideal candidate works independently, communicates clearly in English, and brings strong Excel skills plus hands-on experience with Odoo ERP, bank liaison, and office administration.

You will ensure accurate records, assist with monthly closings, and support operations across finance, admin, and

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 3–5 years' accounting and administration experience.
• Proficient in Excel; experience with Odoo ERP.
• Experience liaising with banks and handling payments.
• Excellent English communication; able to work independently.

Responsibilities

• Maintain day-to-day bookkeeping and accounting records.
• Manage AP, AR, invoicing and bank reconciliations.
• Coordinate with banks and manage payments and transfers.
• Support monthly closing and financial reporting.
• Handle HR admin tasks such as onboarding and employee documentation.
• Oversee office administration and vendor coordination.

Skills

English communication

Independent work

Organizational skills

Multitasking

Attention to detail

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Odoo ERP

Microsoft Excel

Job description

Job Summary

We are seeking a proactive and detail-oriented Accounts & Administration Executive to support the day-to-day accounting, administration, and HR functions of our growing organization. The ideal candidate will be hands-on, capable of working independently, and comfortable managing a broad range of responsibilities in a dynamic startup environment.

Key Responsibilities

• Maintain accurate accounting records and perform day-to-day bookkeeping activities.
• Handle Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Process invoices, receipts, vendor payments, and customer collections.
• Perform bank reconciliations and monitor cash transactions.
• Coordinate directly with banks regarding account management, payments, transfers, and related matters.
• Support monthly closing and financial reporting activities.
• Maintain proper filing and documentation of accounting records.
• Manage general office administration and ensure smooth day-to-day operations.
• Coordinate with vendors, service providers, and external stakeholders.
• Maintain office records, supplies, and administrative documentation.
• Support management with various operational and administrative tasks.
• Assist with employee onboarding and documentation.
• Maintain employee records and leave management records.
• Support HR administration, visa documentation, and employee correspondence when required.
• Ensure personnel files are up to date and properly maintained.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 3-5 years of experience in accounting and administration roles.
• Strong hands-on experience in bookkeeping, AP, AR, invoicing, and bank reconciliation.
• Practical experience working with Odoo ERP is essential.
• Strong proficiency in Microsoft Excel.
• Experience liaising directly with banks and handling payment-related matters.
• Exposure to HR administration and employee documentation.
• Ability to work independently with minimal supervision.
• Strong organizational and multitasking skills.
• Good written and verbal communication skills in English.