Virtual Assistant - Empblsp01

Employmate Limited; Cape Town; Remote; ZAR 173,000 - 207,000; Part time

Job summary

Employmate Limited in South Africa seeks a proactive Virtual Assistant to support the Founder with daily operations across Brisbane and Cape Town. You’ll handle administration, scheduling, and lightweight content tasks in a flexible, remote setup.

The role requires strong English, excellent organisation, and the ability to take initiative with limited supervision. Experience supporting a founder is a plus, with parental and time-zone coordination considerations.

Qualifications

• Experience as a Virtual Assistant, Executive Assistant, Personal Assistant or similar.
• Strong written English with professional email writing.
• Excellent organisation and time management across competing priorities.
• Attention to detail and ability to work independently.
• Comfort with Microsoft 365 / Google Workspace and online tools.
• Interest in women's sport, girls' football or African sporting communities.

Responsibilities

• Founder support and calendar management across time zones.
• Triage inbox, draft replies for approval and coordinate schedules.
• Prepare agendas, take notes, and follow up on actions after meetings.
• Track partnerships, sponsors, clubs and community stakeholders.
• Maintain records, documents, and reports in one place.
• Support program operations and logistics for events and match days.

Skills

Experience as VA/EA/PA or similar

Strong written English

Excellent organisation & time mgmt

Attention to detail

Proficient with Microsoft 365 / Google

Interest in women's sport or African/

Tools

Microsoft 365

Google Workspace

Job description

Virtual Assistant

Location: South Africa, Remote

Employment Structure: Independent Contractor
Standard Working Hours: 04:00am SAST - 10:00am SAST - Part-Time ( Flexible )
Salary Range: R17 000 per month depending on experience and expertise
About Our Client

Our client is an exciting girls' football initiative currently in its inaugural season. With a strong focus on community collaboration and empowering young girls through sport, they are building a foundation for future football clubs across South Africa.

The role

You will work closely with the Founder to ensure the smooth running of daily operations across Brisbane and Cape Town. From managing administration and coordinating schedules to keeping everything organised and on track, you will play a key role in allowing the Founder to focus on partnerships, player development and business growth. This role is ideal for someone who is highly organised, proactive and confident in taking initiative without needing constant direction.

Key responsibilities

• Founder support
• Manage the Founder's calendar, appointments and meetings across Brisbane and Cape Town time zones
• Monitor and organise the inbox, triage enquiries and draft replies for approval
• Prepare agendas, take notes and follow up on actions after meetings

Partnerships and stakeholders

• Track correspondence with partners, sponsors, clubs and community stakeholders
• Maintain partnership records, agreements and key dates in one place
• Prepare documents, reports, presentations and correspondence
• Program operations
• Support Season One logistics, match days and events from a coordination point of view
• Coordinate tasks and deadlines across projects and people on the ground
• Keep spreadsheets, records and internal documentation accurate and current
• Systems and admin
• Complete data entry, research and general administrative tasks
• Support scheduling and basic admin for social media. Content creation sits with a separate role.
• Spot ways to improve how we organise and run things, and put them in place
• Safeguarding, confidentiality and representation
• We work with girls and their families, so the following are conditions of the role.
• Follow the clients safeguarding policy at all times
• Complete a background or working-with-children check
• Keep player, family, partner and sponsor information strictly confidential

Represent the company in its approved voice. Make no commitments, public associations or mentions of partners without the Founder's sign-off.

What you'll bring ( Essential )

• Experience as a Virtual Assistant, Executive Assistant, Personal Assistant or similar
• Strong written English. You can draft a professional email that needs no rewriting.
• Excellent organisation and time management across competing priorities
• Strong attention to detail and comfort working independently with limited supervision
• Confidence with [Microsoft 365 / Google Workspace — name your stack] and other online tools, and the ability to pick up new systems quickly
• A genuine interest in women's sport, girls' football or African sporting communities

Nice to have

• Experience supporting a founder or an early-stage organisation
• Experience with CRM or project management tools
• Experience supporting events, partnerships or community programs
• Familiarity with South Africa, or experience working across time zones

What success looks like

• Nothing falls through the cracks: tasks, follow-ups and deadlines are met
• The Founder's calendar, inbox and documents stay organised across both time zones
• Partners and stakeholders get timely, professional responses in the companies voice
• Records and agreements are current and easy to find
• The Founder spends more time on strategy, partnerships and the program itself