Transport & Depot Coordinator

Profile Personnel; Gqeberha; On-site; ZAR 250,000 - 350,000; Full time

Job summary

Profile Personnel is seeking a Transport & Depot Coordinator to join their dynamic logistics team in Gqeberha, Eastern Cape. The ideal candidate will coordinate day-to-day logistics operations, manage communication between service providers, and ensure efficient execution of operational plans.

This role requires strong coordination and planning skills with a minimum of 3-5 years' experience in logistics or transport, emphasizing effective stakeholder management. This is an opportunity to take ownership and contribute to the growth of logistics operations.

Qualifications

• Minimum 3–5 years' experience in logistics, transport, agriculture, or packhouse operations.
• Experience coordinating operational activities in a fast-paced environment.
• Knowledge of transport, depot, and cold store operations is advantageous.

Responsibilities

• Coordinate and support the packhouse planning process.
• Assist with planning and coordinating depot and cold store operations.
• Coordinate transport requirements and confirm bookings.
• Maintain and improve daily logistics reports.
• Liaise with depots, packhouses, cold stores, and transporters.
• Support daily logistics operations and planning decisions.

Skills

Strong coordination, planning, and organizational skills

Excellent communication and stakeholder management abilities

Strong follow-up skills and attention to detail

Good understanding of operational planning and execution

Computer literacy with strong Microsoft Excel skills

Ability to work effectively under pressure

Professional approach with service providers

Problem-solving mindset

Job description

We are seeking a capable, organized, and proactive Transport & Depot Coordinator to join a dynamic logistics team.

This role is ideal for an individual with solid operational experience who is ready to take ownership within a logistics, packhouse, depot, cold store, and transport environment. The successful candidate will play a key role in coordinating day-to-day logistics operations, supporting planning activities, managing communication between service providers, and assisting with the effective execution of operational plans.

The position requires someone who can work well under pressure, communicate effectively, follow up diligently, and ensure logistics activities are planned, monitored, and executed efficiently.

Key Responsibilities

Packhouse Planning Coordination

• Coordinate and support the packhouse planning process.
• Gather and verify operational information.
• Update planning schedules and monitor packing progress.
• Identify potential delays and communicate changes to relevant stakeholders.
• Liaise with packhouses, depots, transporters, and internal teams.

Depot & Cold Store Coordination

• Assist with planning and coordinating depot and cold store operations.
• Monitor intake, dispatches, pallet movements, capacity utilization, and stock flow.
• Ensure accurate daily operational updates and reporting.

Transport Coordination & Follow-Up

• Coordinate transport requirements and confirm bookings.
• Follow up with transport service providers.
• Track loads and monitor dispatch execution.
• Ensure transport plans are communicated and delivered on schedule.

Operational Reporting & Administration

• Maintain and improve daily logistics reports.
• Update planning documents and operational records.
• Verify the accuracy of operational information.
• Assist with reconciliations and administrative processes.

Service Provider Communication

• Liaise with depots, packhouses, cold stores, transporters, and internal stakeholders.
• Facilitate effective communication and timely problem resolution.
• Support the efficient execution of logistics plans.

Operational Support & Decision-Making

• Support daily logistics operations and planning decisions.
• Identify operational risks and issues before they escalade.
• Assist with contingency planning and process improvements.
• Contribute to service provider performance management and operational efficiency.

Growth & Development

• Take on increasing responsibility over time, including involvement in:
  • Depot oversight
  • Transport rate negotiations
  • Packhouse planning
  • Service provider management
  • Cost control initiatives
  • Broader logistics decision-making

RequirementsQualifications & Experience

• Minimum 3–5 years' experience in logistics, transport, agriculture, fruit export, cold storage, supply chain, or packhouse operations.
• Experience coordinating operational activities in a fast-paced environment.
• Knowledge of transport, depot, and cold store operations will be advantageous.

Skills & Competencies

• Strong coordination, planning, and organizational skills.
• Excellent communication and stakeholder management abilities.
• Strong follow-up skills and attention to detail.
• Good understanding of operational planning and execution.
• Computer literacy with strong Microsoft Excel skills.
• Ability to work effectively under pressure and manage multiple priorities.
• Professional approach when dealing with service providers and internal teams.
• Problem-solving mindset with the ability to take ownership and initiative.
• Willingness to grow into a more senior operational role.