Tender Evaluation Administrator

Bigen Group; Bloemfontein; On-site; ZAR 180,000 - 240,000; Part time

Job summary

Bigen Group in Bloemfontein is seeking a temporary tender evaluation assistant for a three-month contract to support the tender evaluation team.

The role involves reviewing submissions, verifying compliance, assisting with pricing and records, and maintaining confidentiality while working from the Bigen Bloemfontein office.

Qualifications

• National Diploma in Civil Engineering is required.
• Experience in tender administration or related fields is advantageous.
• Ability to handle large volumes of tender documentation with accuracy.
• Strong attention to detail and good organisational skills.
• Able to work independently and as part of a tender evaluation team.
• Reside in Bloemfontein or MMM boundary; travel to office daily.
• Proficient in MS Office, especially Excel and Word.

Responsibilities

• Provide technical and administrative support to the tender evaluation team.
• Review submissions against administrative and responsiveness requirements.
• Verify MDB/MBD forms, declarations and procurement requirements.
• Assist with eligibility checks including CSD, SARS, CIDB and CIDB grading.
• Review personnel, plant and equipment requirements and related records.
• Assist with evaluation of company and personnel experience.
• Capture and verify tender evaluation information and scores.
• Maintain verification registers and reference checks.
• Assist with pricing capture and Bills of Quantities.
• Identify omissions and arithmetic errors in tenders.
• Support evaluation of preference-point information and schedules.
• Maintain confidential handling and sign confidentiality agreement.

Skills

Tender administration

Tender evaluation

Civil engineering knowledge

MS Excel

MS Word

Attention to detail

Organisational skills

Independent working

Education

National Diploma in Civil Engineering

Tools

Microsoft Excel

Microsoft Word

Job description

Limited Duration Contract for a period of three (3) months, based at the Bigen Bloemfontein Office.

Qualifications and required skills:

• Candidate must have a National Diploma in Civil Engineering.
• Experience in tender administration, tender evaluation, construction-related documentation, procurement processes or civil engineering projects will be advantageous.
• Be able to work accurately with large volumes of tender documentation.
• Demonstrate strong attention to detail and good organisational skills.
• Be able to work independently and as part of a tender evaluation team.
• Candidate must reside in Bloemfontein or the surrounding suburbs within the Mangaung Metropolitan Municipality (MMM) operating boundary.
• Candidate must be able to travel to and work from the Bigen Bloemfontein office daily for the duration of the tender evaluation process.
• Good working knowledge of Microsoft Office Suite, particularly Microsoft Excel and Word.

Responsibilities

The successful candidate will provide technical and administrative support to the tender evaluation team, including:

• Reviewing tender submissions against prescribed administrative and responsiveness requirements.
• Reviewing applicable MDB/MBD forms, declarations and procurement requirements.
• Assisting with verification of tenderer eligibility, including CSD, SARS/tax compliance, CIPC and other prescribed requirements.
• Assisting with verification of CIDB grading and tenderer eligibility.
• Reviewing and verifying minimum requirements relating to proposed key personnel.
• Reviewing minimum plant and equipment requirements and supporting documentation.
• Assisting with the evaluation of company and personnel experience.
• Capturing and verifying tender evaluation information and scores.li>
• Assisting with reference verification and maintaining the applicable verification registers.
• Assisting with the capture and assessment of tendered prices and Bills of Quantities.
• Identifying omissions, discrepancies and arithmetic errors in tender submissions.
• Assisting with the evaluation of preference-point/specific-goal information.
• Maintaining accurate evaluation records and supporting schedules.
• Assisting with general tender evaluation administration and document control.
• Performing other related duties required to support the tender evaluation process.
• The successful candidate will be required to maintain strict confidentiality and will be required to sign a confidentiality agreement prior to commencing work.

Remuneration:

Remuneration negotiable and based on the candidates' qualifications and years of relevant experience.

As soon as possible

Bigen is committed to fostering an inclusive environment and actively promotes the representation and inclusion of individuals from designated groups, including persons with disabilities. Preference will be given to suitably qualified candidates who enhance the diversity of our workforce.