Tender Administrator (Construction) - Sandton

Headhunters; Johannesburg; On-site; ZAR 290,000 - 402,000; Full time

Job summary

Headhunters is seeking a diligent Tender Administrator in Gauteng, responsible for ensuring completeness and compliance of tender documentation. You will manage client liaison, coordinate BOQ work, and source/subcontractor quotations to meet deadlines.

The role requires strong organisational skills, a relevant qualification, and proficiency with CCS or similar systems. Experience with tender processes, Excel, and documentation control will be advantageous.

Qualifications

• Matric is non-negotiable.
• Experience with tender documentation and compliance requirements.
• Proficiency with CCS or similar estimating/tender software advantageous.
• Valid driver’s licence required.
• Strong administrative and organisational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tender submissions and deadlines.
• Experience with BOQs and tender documentation.

Responsibilities

• Ensure tender documentation is complete and compliant.
• Manage tender-related email correspondence and client liaison.
• Assist with BOQ completion and tender preparation.
• Source relevant tender opportunities.
• Request quotations from subcontractors and ensure pricing within deadlines.
• Transfer CCS files and distribute documentation to subcontractors.
• Obtain subcontractor quotations within tender deadlines.
• Capture quotations onto CCS.
• Negotiate with subcontractors for competitive pricing.
• Submit tenders via various online platforms.
• Review bid documents and attend site briefings/clarifications.
• Provide administrative support to the estimator.
• Update electronic systems with tender documents and quotations.
• Prepare tender reports and maintain records.
• Distribute tender information to relevant personnel.
• Create tender preparation schedules for divisions.

Skills

Administrative skills

Communication skills

Detail-oriented

Independent worker

Education

Matric (non-negotiable)

Quantity Surveying qualification (advantageous)

Tools

Microsoft Excel

CCS/tender software

Job description

Reference PE003975

Location Gauteng, JHB - Northern Suburbs

Salary Interval Monthly

Package None-negotiable

Requirements

• Matric is non-negotiable.
• A Quantity Surveying qualification will be advantageous.
• Previous experience in tender administration, construction administration, estimating support or a similar role will be advantageous.
• A valid driver’s licence is required.
• Strong administrative and organisational skills.
• Excellent written and verbal communication skills.
• Experience with tender documentation and compliance requirements.
• Ability to manage multiple tender submissions and strict deadlines.
• Strong attention to detail and accuracy.
• Experience working with BOQs and tender documentation.
• Ability to liaise professionally with clients, subcontractors and internal teams.
• Proficiency in Microsoft Excel and relevant electronic systems.
• Experience with CCS or similar estimating/tender software will be advantageous.
• Ability to work under pressure and meet deadlines.
• Strong record-keeping and document management skills.
• Ability to work independently while following guidance from senior leadership.

Responsibilities

• Ensure tender documentation is complete and compliant.
• Manage tender-related email correspondence and client liaison.
• Assist with BOQ completion and tender preparation.
• Source relevant tender opportunities.
• Request quotations from subcontractors and ensure pricing is received within required deadlines.
• Transfer CCS files to the adjudicator, export information to Excel and distribute documentation to subcontractors.
• Obtain adequate subcontractor quotations within tender deadlines.
• Capture quotations received onto CCS.
• Negotiate with subcontractors for competitive pricing where possible.
• Submit tenders via various online platforms.
• Peruse and review bid documents.
• Attend site briefings and clarification meetings when required.
• Attend to tender-related queries.
• Provide administrative and coordination support to the estimator.
• Regularly update electronic systems with tender documents, compliance information and received quotations.
• Prepare tender reports and maintain accurate records.
• Follow instructions and guidance from senior leadership team members.
• Distribute important tender information to all relevant personnel.
• Create and maintain tender preparation schedules for the company’s four divisions.
• Arrange for the delivery of tender documents where required.
• Verify that all pre-qualification requirements have been fully met.
• Ensure tender submissions are accurately prepared and submitted within stipulated deadlines.
• Maintain organised records of tender correspondence, quotations and supporting documentation.

Please note that if you do not receive a response within 2 weeks, your application has been unsuccessful.