Tender Administration Officer

Jobs 4 All; Gauteng; On-site; ZAR 134,000 - 223,000; Full time

Job summary

Jobs 4 All in Sandton, Johannesburg, Gauteng, seeks a highly organised Tender Administration Officer with 4+ years in construction tendering to manage and coordinate tender processes, ensuring accurate submissions and deadlines are met.

You will maintain compliant documentation (CIDB, CSD, tax, B-BBEE), prepare pricing schedules and BOQs, and collaborate with project managers, quantity surveyors, and engineers to win bids.

Qualifications

• Minimum National Diploma in Business Administration, Construction Management, Civil Engineering, Supply Chain Management, or a relevant qualification.
• More than 4 years of proven experience as a Tender Administrator, Tender Assistant, or Tender Officer within the construction industry.
• Sound knowledge of construction tendering procedures and procurement processes.
• Familiarity with CIDB requirements and public- and private-sector tender documentation.
• Excellent Microsoft Office skills, especially Word, Excel, and Outlook.

Responsibilities

• Identify and monitor tender opportunities within the construction industry.
• Prepare, compile, and submit tender documents according to client specifications.
• Review tender requirements and ensure all mandatory documentation is completed.
• Assist with preparing pricing schedules, BOQs, and supporting tender information.
• Maintain and update company compliance documentation, including CSD, CIDB, tax compliance, and B-BBEE documentation where applicable.
• Coordinate with project managers, quantity surveyors, engineers, and management.
• Attend tender briefing sessions and compulsory site meetings when required.
• Maintain an accurate tender register and track submission deadlines.
• Ensure all tender documentation is correctly formatted and submitted on time.
• Follow up on tender outcomes and maintain tender submission records.
• Assist with supplier and subcontractor quotations.
• Maintain organised electronic and physical tender filing systems.

Skills

Administrative skills

Communication skills

MS Office

Document control

Multi-tasking

Education

National Diploma in Business Administration

Construction Management

Civil Engineering

Supply Chain Management

Tools

CIDB knowledge

Job description

TENDER ADMINISTRATION OFFICER

Location: Sandton, Johannesburg, Gauteng
Salary: R12 000 -R20 000
Job Type: Full-Time
Experience Required: More than 4 years

Job Description

We are looking for a highly organised and experienced Tender Administration Officer to join a construction company based in Sandton, Johannesburg.
The successful candidate will manage and coordinate tender administration processes, ensuring that tender submissions are accurate, compliant, professionally prepared, and submitted before the required deadlines.
Applicants must have solid experience in the construction industry and a thorough understanding of tender preparation, procurement documentation, and compliance requirements.

Key Responsibilities

• Identify and monitor tender opportunities within the construction industry.
• Prepare, compile, and submit tender documents according to client specifications.
• Review tender requirements and ensure all mandatory documentation is completed.
• Assist with preparing pricing schedules, BOQs, and supporting tender information.
• Maintain and update company compliance documentation, including CSD, CIDB, tax compliance, and B-BBEE documentation where applicable.
• Coordinate with project managers, quantity surveyors, engineers, and management.
• Attend tender briefing sessions and compulsory site meetings when required.
• Maintain an accurate tender register and track submission deadlines.
• Ensure all tender documentation is correctly formatted and submitted on time.
• Follow up on tender outcomes and maintain tender submission records.
• Assist with supplier and subcontractor quotations.
• Maintain organised electronic and physical tender filing systems.

Minimum Requirements

• Minimum National Diploma in Business Administration, Construction Management, Civil Engineering, Supply Chain Management, or a relevant qualification.
• More than 4 years of proven experience as a Tender Administrator, Tender Assistant, or Tender Officer within the construction industry.
• Sound knowledge of construction tendering procedures and procurement processes.
• Familiarity with CIDB requirements and public- and private-sector tender documentation.
• Excellent Microsoft Office skills, especially Word, Excel, and Outlook.
• Strong administrative, organisational, and document-control skills.
• Excellent attention to detail and ability to manage multiple tender deadlines.
• Good written and verbal communication skills.
• Ability to work under pressure and handle confidential information.

Application Requirements

Candidates should submit an updated CV, relevant qualifications, and details of their construction tender administration experience.