Tender Coordinator - Construction Submissions & Compliance

Headhunters; Johannesburg; On-site; ZAR 290,000 - 402,000; Full time

Job summary

Headhunters is seeking a diligent Tender Administrator in Gauteng, responsible for ensuring completeness and compliance of tender documentation. You will manage client liaison, coordinate BOQ work, and source/subcontractor quotations to meet deadlines.

The role requires strong organisational skills, a relevant qualification, and proficiency with CCS or similar systems. Experience with tender processes, Excel, and documentation control will be advantageous.

Qualifications

• Matric is non-negotiable.
• Experience with tender documentation and compliance requirements.
• Proficiency with CCS or similar estimating/tender software advantageous.
• Valid driver’s licence required.
• Strong administrative and organisational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tender submissions and deadlines.
• Experience with BOQs and tender documentation.

Responsibilities

• Ensure tender documentation is complete and compliant.
• Manage tender-related email correspondence and client liaison.
• Assist with BOQ completion and tender preparation.
• Source relevant tender opportunities.
• Request quotations from subcontractors and ensure pricing within deadlines.
• Transfer CCS files and distribute documentation to subcontractors.
• Obtain subcontractor quotations within tender deadlines.
• Capture quotations onto CCS.
• Negotiate with subcontractors for competitive pricing.
• Submit tenders via various online platforms.
• Review bid documents and attend site briefings/clarifications.
• Provide administrative support to the estimator.
• Update electronic systems with tender documents and quotations.
• Prepare tender reports and maintain records.
• Distribute tender information to relevant personnel.
• Create tender preparation schedules for divisions.

Skills

Administrative skills

Communication skills

Detail-oriented

Independent worker

Education

Matric (non-negotiable)

Quantity Surveying qualification (advantageous)

Tools

Microsoft Excel

CCS/tender software

Job description

Headhunters is seeking a diligent Tender Administrator in Gauteng, responsible for ensuring completeness and compliance of tender documentation. You will manage client liaison, coordinate BOQ work, and source/subcontractor quotations to meet deadlines.

The role requires strong organisational skills, a relevant qualification, and proficiency with CCS or similar systems. Experience with tender processes, Excel, and documentation control will be advantageous.