Tender Administrator (SANRAL tenders)

V3 Consulting; Pretoria; On-site; ZAR 300,000 - 420,000; Full time

Job summary

V3 Consulting in Pretoria seeks a Tender Administrator to support SANRAL tender activities in the Transport division. You will coordinate tender documentation, ensure bid requirements are met, and maintain accurate records to support timely submissions.

Candidates should have 5+ years in SANRAL tender administration, strong attention to detail, and knowledge of local government procurement. This fixed-term contract is 12 months with potential renewal, reporting to the Senior Administrative

Qualifications

• Matric.
• Procurement or tender-related certification would be advantageous.

Responsibilities

• Ensure that all tender documents are completed accurately.
• Maintain accurate electronic records and copies of completed documents.
• Search for relevant tenders across various platforms.
• Ensure that the required bid process is followed.
• Coordinate the collection of tender documents and ensure submissions are made on time.
• Organise and schedule meetings.
• Check that all tender compliance requirements, functionality requirements, and deadlines are strictly met before final submission.
• Maintain neat and organised digital and physical filing systems for active and past bids.

Skills

Attention to detail

Time management

Planning & organisation

Written and verbal communication

Collaboration with departments

Tender administration expertise

Education

Matric

Procurement or tender-related certification (advantageous)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat

Job description

The Tender Administrator will support SANRAL-related tender activities within the Transport division at our Pretoria office. They will be responsible for coordinating tender documentation, ensuring compliance with bid requirements, maintaining accurate records, tracking relevant tender opportunities, and supporting timely submissions.

The role requires strong SANRAL tender administration experience, excellent attention to detail, sound knowledge of procurement processes, and the ability to work efficiently under deadline-driven conditions while reporting to the Senior Administrative Assistant.

Fixed Term Contract,12 months with the possibility of renewal

Department

Transport

Key Responsibilities

• Ensure that all tender documents are completed accurately.
• Maintain accurate electronic records and copies of completed documents.
• Search for relevant tenders across various platforms.
• Ensure that the required bid process is followed.
• Coordinate the collection of tender documents and ensure submissions are made on time.
• Organise and schedule meetings.
• Check that all tender compliance requirements, functionality requirements, and deadlines are strictly met before final submission.
• Maintain neat and organised digital and physical filing systems for active and past bids.

Minimum Qualifications

• Matric.
• Procurement or tender-related certification would be advantageous.

Years of Relevant Experience

• Minimum of 5 years’ tender administration experience.
• SANRAL tender experience is essential.

Technical Skills and Competencies

• Strong working knowledge of standard office software, including Microsoft Office Suite (Word, Excel and PowerPoint) and Adobe.
• Practical understanding of local government procurement frameworks, compliance gates, and pricing schedules.
• Good written and verbal communication skills.
• Excellent attention to detail and good interpersonal skills.
• Exceptional time management skills and the ability to meet deadlines.
• Strong planning and organisational skills.
• Strong background in SANRAL tender administration, with a focus on construction and infrastructure projects.
• Strong understanding of tender documentation, assessment of project feasibility, and collaboration with various departments to gather the necessary information.
• Strong understanding of the bidding process and the ability to craft compelling proposals that highlight the organisation’s strengths and capabilities.