Tender Administrator

Piloane Consulting Services Pty; Johannesburg; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Market-related salary

Permanent position

Training in procurement

Mentoring

Job summary

Piloane Consulting Services (PCS) is seeking a sharp Tender Administrator to run our tender office in Johannesburg. The role covers sourcing opportunities, coordinating bid packages, and ensuring timely, compliant submissions.

You will work with operations and admin teams to maintain compliance, manage documents, and improve tender processes. Immediate start is available, with structured training and growth into bid management.

Qualifications

• Grade 12 / Matric is required.
• Diploma in Administration, Office Management or similar qualification.
• 1–2 years' experience in tendering or relevant work experience.
• Proficient in MS Word, Excel and Outlook, PDF tools and online portals.

Responsibilities

• Own PCS's tender process from opportunity finding to submission and filing.
• Coordinate with operations and admin team.
• Maintain compliance documents and complete SBD/returnable forms.
• Search for tenders and RFQs daily on various platforms.
• Ensure bid processes are followed from go/no-go to submission and follow-up.
• Coordinate collection of tender documents, CVs, certificates and quotations.
• Prepare physical and electronic bid packages and ensure on-time submissions.
• Maintain tender records and filing system, including tender register.

Skills

Teamwork

Time management

Attention to detail

Communication skills

Organisational skills

Proactive thinking

Critical thinking

Education

Grade 12 / Matric

Diploma in Administration / Office Management

Tools

MS Word

Excel

Outlook

PDF tools

Online portals

Job description

About Us

Piloane Consulting Services (PCS) is a 100% black female-owned built-environment consultancy. We provide quantity surveying, project management and facilities management services to public and private sector clients, and most of our new work is won through tenders, RFQs and panel appointments. We are looking for a sharp, organised Tender Administrator to run our tender office.

The Role

The candidate will own PCS's tender process from finding the opportunity to submitting a complete, compliant bid on time and filing it afterwards, working closely with the operations and admin team.

Core Responsibilities

• Compliance and Documentation: Keep company compliance documents current; complete SBD and returnable forms, make sure every bid meets all statutory, tax clearance, B-BBEE and administrative requirements.
• Tender sourcing: Search for relevant tenders and RFQs daily on various platforms and keep the tender register up to date.
• Bid process: Ensure the bid process is followed for every tender, from the go/no-go decision and briefing sessions through to submission and follow-up.
• Tender documents: Ensure that tender documents are completed and accurate, including SBD and returnable forms, and that every bid meets the statutory, tax compliance, B-BBEE and administrative requirements.
• Collection and quotations: Coordinate the collection of tender documents, CVs, certificates and supplier or subcontractor quotations, and compile pricing schedules.
• Submissions: Prepare physical and electronic bid packages and ensure submissions are made on time to meet strict closing deadlines.
• Records and filing: Maintain accurate records and electronic copies of completed documents and manage the tender filing system and compliance library, including maintenance of the tender register and bid archive.
• Meetings: Organise and schedule meetings, briefing sessions as required.

Minimum Requirements

• Grade 12 / Matric.
• Diploma in Administration, Office Management or a similar qualification.
• 1 to 2 years' experience in tendering or relevant work experience.
• Good working knowledge of MS Word, Excel and Outlook, PDF tools and online portals.
• Ability to work in a team.
• Proper time management, the ability to work under pressure and preparedness to work overtime when required.
• Able to work and thrive in a high-stress and fast-paced environment.

Start Date

Immediately

Advantageous

• Public-sector tender experience in construction, engineering or the built environment.
• Working knowledge of the eTender Portal, CSD, SBD forms, B-BBEE and PPPFA preference point scoring.
• A valid driver's licence (Code B) and own transport for bid deliveries and briefings.

Personal Attributes and Skills

• Good written and verbal communication skills, attention to detail and good interpersonal relations.
• Ability to meet deadlines.
• Proactive and critical thinking skills.
• Good planning and organisational skills.

What We Offer

• A market-related salary, in line with your experience and exposure.
• A permanent position with an immediate start.
• Structured training in public-sector procurement and bid management, with direct mentoring.
• Exposure to quantity surveying, project management and facilities management projects across the public and private sectors.
• A clear growth path: the role will expand into sales and marketing as you and PCS grow.

Closing date: 11 November 2026.

Shortlisted candidates will complete a 2-hour practical tender exercise before the interview. If you have not heard from us within 2 weeks of the closing date, please consider your application unsuccessful.