Temporary Hvac Project Administrator

Obrien Recruitment; Gauteng; On-site; ZAR 167,000 - 246,000; Full time

Job summary

Obrien Recruitment is seeking an experienced Project Administrator for a temporary role within an HVAC Projects Team in Cape Town. You will support the project team, manage job orders, and handle budgeting and documentation in a busy project environment.

The role requires 3–5 years in project administration, strong Excel skills, and a valid driver’s license. Immediate availability and residence in the Cape Town area are preferred.

Qualifications

• Matric is essential.
• 3–5 years of project administration experience.
• HVAC or technical project experience is advantageous.
• Certificate or Diploma in Project Management/Administration.
• Driver's license held for longer than one year.
• Strong Excel and MS Office skills.

Responsibilities

• Provide administrative support to the project team.
• Assist with tender documentation, submissions and filing.
• Open and manage job orders.
• Raise purchase orders for suppliers.
• Track project budgets, expenditure and profitability.
• Assist with billing and financial reporting.
• Maintain project documentation and filing.
• Track tasks, milestones and deadlines.
• Support project performance reports and action plans.
• Maintain Health & Safety documentation and compliance records.
• Liaise with Project Managers, suppliers and stakeholders.

Skills

Project coordination

Time management

multitasking

Communication

Education

Matric

Certificate/Diploma in Project Management/Administration

Tools

Excel

Project management software

Job description

We are looking for an experienced and highly organised Project Administrator to join an established HVAC Projects Team on a temporary basis.
This role would suit someone who enjoys working in a busy project environment, is strong on administration and financial processes, and can confidently keep track of multiple projects, deadlines and documentation.

What you’ll be doing:

• Providing administrative support to the project team
• Assisting with tender documentation, submissions and filing
• Opening and managing job orders
• Raising purchase orders for suppliers
• Tracking project budgets, expenditure and job profitability
• Assisting with billing and financial reporting
• Maintaining project documentation and electronic filing
• Tracking project tasks, milestones and deadlines
• Assisting with project performance reports and action plans
• Maintaining Health & Safety documentation and compliance records
• Liaising with Project Managers, suppliers and other stakeholders

What we need:

• Matric – essential
• 3–5 years’ Project Administration experience
• Previous experience within an HVAC or technical project environment would be highly advantageous
• Certificate or Diploma in Project Management/Administration
• Valid driver’s licence held for longer than one year
• Strong Microsoft Office skills, particularly Excel
• Experience using project management/planning software
• Good financial administration skills
• Excellent planning, organisation and time-management skills
• Able to manage multiple priorities and work in a fast-paced environment
• Must reside in Cape Town and be able to travel to Milnerton
• Must be available immediately