Temporary Admin & Inventory Coordinator (Maternity Cover)

On Line Personnel; Gqeberha; On-site; ZAR 127,000 - 152,000; Full time

Job summary

On Line Personnel is seeking a Temporary Administrative and Inventory Assistant (Maternity Cover) in PE/Gqeberha, starting December 2026. The role focuses on inventory control,Pastel processing, supplier invoicing, and general administration within a manufacturing/logistics setting.

The position runs for five months (December 2026–April 2027) with standard hours Mon-Thu 8:00–16:30 and Fri 8:00–15:00. Salary is R12 500 per month, commensurate with qualifications and experience.

Qualifications

• Proven experience using Pastel (competent in processing inventory transfers, invoices, and purchase orders).
• Intermediate to advanced proficiency in Microsoft Office, especially Excel and Word.
• Strong background in general administration within manufacturing, logistics, warehousing, or engineering.
• Excellent financial literacy with the ability to spot and resolve discrepancies on supplier statements.
• Outstanding communication skills with a highly organized approach to filing and reporting.

Responsibilities

• Inventory management and system controls using Pastel and Excel.
• Process internal inventory movements from bulk storage to lean supermarket and to the main warehouse floor.
• Maintain SOH accuracy and perform periodic system cleanups for expired or lost quotations.
• Handle purchase orders and supplier invoicing in Pastel and organize delivery paperwork.
• Reconcile supplier statements and follow up on credit notes and invoices.
• Draft customer quotations and internal production job cards using Word and Excel.
• Prepare Pro Forma invoices and Delivery Notes; track deliveries with signed documents.
• Coordinate procurement and logistics for office supplies and daily freight.
• Manage daily mail, filing, and general administrative duties.

Tools

Pastel

Excel

Word

Job description

On Line Personnel is seeking a Temporary Administrative and Inventory Assistant (Maternity Cover) in PE/Gqeberha, starting December 2026. The role focuses on inventory control,Pastel processing, supplier invoicing, and general administration within a manufacturing/logistics setting.

The position runs for five months (December 2026–April 2027) with standard hours Mon-Thu 8:00–16:30 and Fri 8:00–15:00. Salary is R12 500 per month, commensurate with qualifications and experience.