Technical Scheduling & Admin Coordinator

Fidelity Services Group; George; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Fidelity Services Group is seeking an organised administrator in George, Western Cape, to handle daily admin duties within the operations area. The role focuses on coordinating quotes, scheduling technician visits, and supporting the sales team with bookings.

Candidates should have Grade 12, at least 2 years of admin experience, strong MS Office skills, and clear communication. Training will emphasize service delivery and efficient workflow management.

Qualifications

• Grade 12 or equivalent.
• Excellent verbal and written communication.
• Minimum of 2 years admin background.
• Computer literate – MS Office.
• Experience with Listener – advantageous.

Responsibilities

• Collect quotes for allocated area.
• Check that quotes are on Listener.
• Assign quotes to a technician.
• Prioritize calls to optimize travelling time for technicians.
• Schedule jobs efficiently according to capacity and geographic location (Servicing and Installations).
• Contact clients to schedule appointments and confirm times (including telephone technical bookings and control room booking sheet).
• Assist sales in booking technicians.
• Voiding of Aged jobs and giving pipeline figures of installations.
• Assisting JHB in sending job cards.
• BNS and insurance reports.
• Scheduling installations for East London sales.
• Ensure that all documents as received from OTC are handed to the Technical Manager for allocation to technicians.
• Follow up on Top 20, Low Bat and Overactive list.
• Resolve all queries related to scheduling immediately and escal…
• Assist technicians, loading of radios and putting on test
• EHS Assistance
• Technical assistance to clients
• Follow up on all jobs with forward for scheduling the same day.
• Ensure department runs efficiently by assisting to relieve in the absence of a team member.
• Order, Issue and Control Stock / Stock Warehouse responsibilities – assist with stock take
• Assist in Technical invoicing
• Distribution of service and installation stock to Technicians.

Skills

Communication

Education

Grade 12

Tools

MS Office

Listener

Job description

Fidelity Services Group is seeking an organised administrator in George, Western Cape, to handle daily admin duties within the operations area. The role focuses on coordinating quotes, scheduling technician visits, and supporting the sales team with bookings.

Candidates should have Grade 12, at least 2 years of admin experience, strong MS Office skills, and clear communication. Training will emphasize service delivery and efficient workflow management.