Supply Chain Clerk Supervisor

EdUpStairs; Noord-Kaap; On-site; ZAR 350,000 - 520,000; Full time

Job summary

EdUpStairs in South Africa is seeking a Senior SCM professional to oversee demand, acquisition, logistics and contract management activities. The role requires knowledge of SCM procedures, procurement laws and treasury regulations, as well as a valid driver’s licence to manage field activities.

The successful candidate will render administrative SCM support, coordinate procurement planning, capture requests electronically, and supervise bid and contract processes in accordance with prescripts

Qualifications

• Senior/Grade 12 certificate or relevant qualification.
• Three to five years experience in Supply Chain Management.
• Valid unexpired driver’s licence.
• Knowledge of SCM administration procedures, procurement policies and legislation.
• Knowledge of Government Logistics Management System and LOGIS.
• Knowledge of PFMA, Treasury Regulations and SCM Practice notes.
• Knowledge of supply chain management concepts and processes.
• Knowledge of treasury regulations and dispute resolution policies.
• Understanding of social and economic development issues.
• Basic financial management and knowledge management.

Responsibilities

• Render demand, acquisition, logistics and contract management support services.
• Render the SCM administrative roles and follow relevant policies and regulations.
• Facilitate procurement planning, acquisition and logistics of goods and services.
• Capture acquisition requests on the electronic purchasing system.
• Provide secretarial support to Bid Committees and assist with tender processes.
• Assist with tender compilation and ensure alignment with SCM prescripts.
• Respond to queries during tender sessions and check bid document responsiveness.
• Monitor tender validity periods and coordinate bidding processes.
• Arrange and attend Bid Evaluation Committee meetings; prepare Bidder registers and scoring models.
• Prepare recommendations for adjudication and supervise SCM processes.

Education

Senior/Grade 12 certificate or relevant qualification

Three to five years experience in Supply Chain Management

Valid unexpired driver's licence

Job description

• A Senior/Grade 12 certificate or relevant qualification.
• Three (3) to five (5) year experience in Supply Chain Management.
• The disclosure of a valid unexpired driver’s licence.
• Knowledge of supply chain management administration procedure.
• Knowledge of financial legislation.
• Knowledge of Government Logistics Management System and LOGIS.
• Knowledge of PFMA, Treasury Regulation and Supply Chain Management Practice notes.
• Knowledge of supply chain management.
• Knowledge of procurement policies and legislation.
• Disciplinary knowledge of labour law.
• Knowledge of treasury regulations.
• Knowledge of dispute resolution policies.
• Understanding Social and Economic development issues.
• Basic Financial Management.
• Knowledge Management.
• Problem solving and analysis.
• People and diversity management.
• Client orientation and customer focus.
• Efficient communication skills, accountability and ethical conduct.

Duties

• Render demand, acquisition, logistics and contract management support
• services. Render the supply chain management administrative roles. Follow
• relevant policies and regulations in supply chain management activities.
• Facilitate the procurement planning, acquisition and logistics of goods and
• services. Capture the acquisition requests on electronic purchasing system.
• Provide a Secretarial support function to Bid-Committees. Provide
• administrative duties during the tender/bid briefing sessions. Assist with the
• tender compilation of bid documents and confirm if it is in line with applicable
• SCM prescripts and processes. Respond to specific queries during the
• tender/bid briefing sessions. Open bid documents and check the
• responsiveness and non-responsiveness of documents. Provide assistance in
• the review of the scope of the Terms of Reference (TOR). Assist with the
• monitoring of validity period of closed tenders. Assist in the co-ordination and
• execution of the bidding process. Arrange and attend bid Evaluation committee
• 133
• meeting. Prepare register for bidders. Prepare scoring model/tender
• recommendation and evaluation reports. Preparation/ screening of
• recommendation for Adjudication. Supervise the Logistical Management
• Processes and compliance thereof. Ensure orders for correct goods and
• services are placed, checked, verified, received and paid to correct Supplier.
• Assist in updating the Contract registers and contract management.
• Supervise the Supply Chain Management financial and human resources.
• Manage personnel in accordance with human resource prescripts and DPSA PMDS process.
• Check the compliance with SCM prescripts and processes.
• Render administrative services to supply chain Acquisition Management.
• Assist in implementation of SCM policies, processes, and procedures.