MATERIAL RECORDING CLERK

Gauteng Provincial Government; Boksburg; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Department of Health is seeking an organised administrative professional to support Supply Chain management operations. You will determine sourcing strategies, conduct market research, and prepare procurement RFQs for approved specifications.

The role requires Grade 12, basic computer literacy and the ability to work under pressure while meeting deadlines. Familiarity with the SRM system and Treasury/policy compliance is advantageous, with duties covering asset management and reporting.

Qualifications

• Grade 12/Matric or equivalent.
• 1 year of experience in Supply Chain Management is advantageous.
• Knowledge of PFMA and Treasury Regulations.
• Knowledge/experience with SRM system is advantageous.
• Computer literacy in Word, Excel, Outlook.

Responsibilities

• Provide administrative support to Supply Chain management operations.
• Determine sourcing strategy, conduct market research and identify procurement requirements.
• Compile procurement RFQs for approved specifications.
• Create shopping carts and follow up PO creation.
• Record VA2 transactions and update VA10 tally cards to monitor stock levels.
• Capture procurement requisitions and POs in SRM system.
• Perform posting clerk duties and handle incoming/outgoing correspondence.
• Assist with asset management and maintain asset records.
• Conduct asset verification and disposal processes per policies.
• Prepare reports on procurement, warehouse activities, postings and assets.
• Ensure compliance with PFMA, Regulations and SCM policies.

Skills

Supply chain knowledge

PFMA knowledge

Treasury regulations

Communication

Interpersonal skills

Organizational skills

Administrative skills

Teamwork

Education

Grade 12 / Matric certificate

Tools

SRM system

MS Office

Job description

• Enquiries : Ms. Z.M Malobola Tel No: 011 898 8000

Requirements

• Grade 12 / Matric certificate or equivalent qualification. Minimum of 1 year of appropriate experience in Supply Chain Management will be an added advantage. Knowledge of PFMA, Treasury Regulations, and Supply Chain Management. Knowledge and experience in the SRM (Supply Relation Management) system will be an added advantage. Computer literacy, particularly in Microsoft Office (Word, Excel, Outlook). Good communication, interpersonal, Organizational and administrative skills. Ability to work under pressure, meet deadlines and work effectively as part of a team.

Duties

• Provide administrative support to Supply Chain management operations. Determine source of strategy, conduct market research and identify procurement requirement. Compile procurement RFQ for approved specification request. Create shopping cart, follow up purchase order creation. Perform pre-posting of VA2 transactions and update VA10 tally cards to maintain accurate inventory records to monitor minimum and maximum stock levels to ensure optimal inventory. Capture procurement requisitions and purchase orders on the Supplier Relationship Management (SRM) System. Perform posting clerk functions, including receiving, sorting, recording and distributing incoming and outgoing correspondence and official documents. Assist with asset management by maintaining the asset register and updating asset records. Conduct asset verification, tagging, movement tracking and disposal processes in accordance with departmental policies. Prepare report relating to procurement, warehouse activities, postings and assets. Ensure compliance with the PFMA, Treasury Regulations, SCM prescripts, and departmental policies.

Employer : Department of Health

Closing Date : 03-09-2026

Criteria Questions

Do you have Grade 12/ Matric certificate or equivalent qualification?

Do you have computer literacy certificate?

Are you able to work under pressure and meet deadlines?