Strategic Procurement & Operations Lead

Higher Health; Pretoria; On-site; ZAR 360,000 - 540,000; Full time

Job summary

Higher Health in Pretoria is seeking a procurement professional to support multiple units in planning and executing procurement activities. The role covers supplier management, contract administration, and compliance with donor and internal policies.

You will manage requisitions, purchase orders, and supplier performance while coordinating travel, events, and logistics for programme activities. A National Diploma or Degree in a related field and at least three years’ experience are required.

Qualifications

• National Diploma or Degree in Supply Chain Management, Procurement, Purchasing Management, Business Administration, Finance, Accounting or a related field.
• Professional procurement certification will be advantageous.
• Minimum of three (3) years’ experience in procurement, supply chain, purchasing or administration.

Responsibilities

• Support business units in identifying requirements and planning procurement.
• Obtain quotations and proposals and facilitate RFQ, RFP and tender processes.
• Assist with supplier evaluations and recommendations; ensure fair, transparent and competitive procurement and monitor lead times for timely delivery.
• Review requisitions for completeness, accuracy and compliance; create and process purchase orders, obtain approvals and dispatch orders.
• Track orders and outstanding deliveries; coordinate receipt and verification of goods and services; maintain procurement schedules and tracking registers.
• Support contract drafting, administration, renewal and termination; monitor deliverables, milestones and expiry dates and maintain contract registers and procurement records.
• Maintain the approved supplier database; conduct due diligence and verification and facilitate supplier onboarding and compliance documentation.
• Monitor performance against agreed service levels, manage supplier relationships, resolve procurement issues and escalate concerns.
• Support supplier performance reviews and evaluations.
• Coordinate travel bookings, accommodation and transport for programme activities; obtain cost-effective quotations in accordance with policy.
• Coordinate venue bookings and logistics for workshops, meetings, conferences and stakeholder engagements; liaise with service providers to ensure successful events.
• Fulfill logistical requirements within approved budgets and maintain travel and event expenditure records.
• Provide administrative support to the Programmes Department; coordinate meeting schedules and logistics and prepare agendas, minutes and action registers where required.
• Manage filing systems and document repositories and ensure proper storage, archiving and retrieval of documentation.
• Assist with facilities projects and office support; coordinate office equipment and facility maintenance requests.
• Ensure compliance with Higher Health Procurement Policies and Procedures, donor requirements, contractual obligations and relevant legislation.
• Maintain procurement audit trails and supporting documents; identify risks, escalate non-compliance and participate in internal and external audits.
• Support procurement controls and risk mitigation; promote ethical procurement and conflict-of-interest management.
• Maintain procurement databases, supplier records and registers; prepare monthly, quarterly and ad hoc reports.
• Analyze procurement trends and expenditure patterns and monitor procurement performance indicators.

Skills

Procurement

Vendor management

Compliance

Travel & logistics

Education

Degree in SCM or related field

Job description

Higher Health in Pretoria is seeking a procurement professional to support multiple units in planning and executing procurement activities. The role covers supplier management, contract administration, and compliance with donor and internal policies.

You will manage requisitions, purchase orders, and supplier performance while coordinating travel, events, and logistics for programme activities. A National Diploma or Degree in a related field and at least three years’ experience are required.