Procurement Officer

Higher Health; Pretoria; Sur place; ZAR 360 000 - 540 000; Plein temps

Résumé du poste

Higher Health in Pretoria is seeking a procurement professional to support multiple units in planning and executing procurement activities. The role covers supplier management, contract administration, and compliance with donor and internal policies.

You will manage requisitions, purchase orders, and supplier performance while coordinating travel, events, and logistics for programme activities. A National Diploma or Degree in a related field and at least three years’ experience are required.

Qualifications

• National Diploma or Degree in Supply Chain Management, Procurement, Purchasing Management, Business Administration, Finance, Accounting or a related field.
• Professional procurement certification will be advantageous.
• Minimum of three (3) years’ experience in procurement, supply chain, purchasing or administration.

Responsabilités

• Support business units in identifying requirements and planning procurement.
• Obtain quotations and proposals and facilitate RFQ, RFP and tender processes.
• Assist with supplier evaluations and recommendations; ensure fair, transparent and competitive procurement and monitor lead times for timely delivery.
• Review requisitions for completeness, accuracy and compliance; create and process purchase orders, obtain approvals and dispatch orders.
• Track orders and outstanding deliveries; coordinate receipt and verification of goods and services; maintain procurement schedules and tracking registers.
• Support contract drafting, administration, renewal and termination; monitor deliverables, milestones and expiry dates and maintain contract registers and procurement records.
• Maintain the approved supplier database; conduct due diligence and verification and facilitate supplier onboarding and compliance documentation.
• Monitor performance against agreed service levels, manage supplier relationships, resolve procurement issues and escalate concerns.
• Support supplier performance reviews and evaluations.
• Coordinate travel bookings, accommodation and transport for programme activities; obtain cost-effective quotations in accordance with policy.
• Coordinate venue bookings and logistics for workshops, meetings, conferences and stakeholder engagements; liaise with service providers to ensure successful events.
• Fulfill logistical requirements within approved budgets and maintain travel and event expenditure records.
• Provide administrative support to the Programmes Department; coordinate meeting schedules and logistics and prepare agendas, minutes and action registers where required.
• Manage filing systems and document repositories and ensure proper storage, archiving and retrieval of documentation.
• Assist with facilities projects and office support; coordinate office equipment and facility maintenance requests.
• Ensure compliance with Higher Health Procurement Policies and Procedures, donor requirements, contractual obligations and relevant legislation.
• Maintain procurement audit trails and supporting documents; identify risks, escalate non-compliance and participate in internal and external audits.
• Support procurement controls and risk mitigation; promote ethical procurement and conflict-of-interest management.
• Maintain procurement databases, supplier records and registers; prepare monthly, quarterly and ad hoc reports.
• Analyze procurement trends and expenditure patterns and monitor procurement performance indicators.

Connaissances

Procurement

Vendor management

Compliance

Travel & logistics

Formation

Degree in SCM or related field

Description du poste

Pretoria, South Africa | Posted on 02/11/2026

• Supportbusiness units in identifying requirements and planning procurement; adviserequestors on procurement methodologies and sourcing strategies; review andvalidate Terms of Reference (TORs), specifications and requests.
• Obtainquotations and proposals in accordance with thresholds and policies; conductmarket research, identify suppliers and facilitate RFQ, RFP and tenderprocesses.
• Assistwith supplier evaluations and recommendations; ensure fair, transparent andcompetitive procurement and monitor lead times for timely delivery.

KPA2: Procurement Operations and Contract Administration

• Reviewrequisitions for completeness, accuracy and compliance; create and processpurchase orders, obtain approvals and dispatch orders.
• Trackorders and outstanding deliveries; coordinate receipt and verification of goodsand services; maintain procurement schedules and tracking registers.
• Supportcontract drafting, administration, renewal and termination; monitordeliverables, milestones and expiry dates and maintain contract registers andprocurement records.

KPA3: Supplier and Vendor Management

• Maintainthe approved supplier database; conduct due diligence and verification andfacilitate supplier onboarding and compliance documentation.
• Monitorperformance against agreed service levels, manage supplier relationships,resolve procurement issues and elevate concerns.
• Supportsupplier performance reviews and evaluations.

KPA4: Travel, Events and Logistics Coordination

• Coordinatetravel bookings, accommodation and transport for programme activities; obtaincost-effective quotations in accordance with policy.
• Coordinatevenue bookings and logistics for workshops, meetings, conferences andstakeholder engagements; liaise with service providers to ensure successfulevents.
• Fulfillogistical requirements within approved budgets and maintain travel and eventexpenditure records.

KPA5: Administration and Facilities Support

• Provideadministrative support to the Programmes Department; coordinate meetingschedules and logistics and prepare agendas, minutes and action registers whererequired.
• Managefiling systems and document repositories and ensure proper storage, archivingand retrieval of documentation.
• Assistwith facilities projects and office support; coordinate office equipment andfacility maintenance requests.

KPA6: Compliance, Governance and Risk Management

• Ensurecompliance with Higher Health Procurement Policies and Procedures, donorrequirements, contractual obligations and relevant legislation.
• Maintainprocurement audit trails and supporting documents; identify risks, escalatenon-compliance and participate in internal and external audits.
• Supportprocurement controls and risk mitigation; promote ethical procurement andconflict-of-interest management.

KPA7: Reporting, Record Management and Continuous Improvement

• Maintainprocurement databases, supplier records and registers; prepare monthly,quarterly and ad hoc reports.
• Analyseprocurement trends and expenditure patterns and monitor procurement performanceindicators.

KPA8: Fleet Management

• Coordinateservicing, maintenance and repairs through approved providers; monitorutilisation, operating costs, fuel consumption and incidents and submit monthlyfleet reports.
• Ensurevalid driver licences and compliance with the Fleet and Vehicle ManagementPolicy; monitor logbooks, trip records and incident reporting and promote roadsafety and responsible vehicle use.
• Keep vehicle licences, registrations and insurance current; maintain anaccurate fleet register and audit-ready records; ensure compliance with trafficlegislation and fleet procedures and identify, assess and mitigate risks andrecommend improvements.

Requirements

Qualifications

• NationalDiploma or Degree in Supply Chain Management, Procurement, PurchasingManagement, Business Administration, Finance, Accounting or a related field.
• Professionalprocurement certification will be advantageous.

Experience

• Minimumof three (3) years’ experience in procurement, supply chain, purchasing oradministration.
• Experiencemanaging procurement processes from requisition to payment.
• Experiencecoordinating travel, events and logistical arrangements.
• Experienceworking within policy and compliance-driven environments.
• Experiencemaintaining procurement records and supplier databases.
• Shared-serviceposition within the Operations unit.
• Reportingline: To be confirmed; the profile names both the Procurement and Fleet Managerand the Director of Operations.