Strategic Executive Assistant to a Growth-Driven Founder

Insideoutva; South Africa; On-site; ZAR 402,000 - 502,000; Full time

Job summary

Insideoutva in South Africa seeks an Executive Assistant to serve as strategic right hand to a high-growth founder. You will streamline operations across multiple ventures, manage communications, coordinate travel, and handle vendor and project support with autonomy.

The role requires strong English, proactive mindset, and comfort with tools like QuickBooks, Excel, Gmail, and AI assistants. You will create SOPs, triage inboxes, document meeting notes, and help oversee real estate and healthcare

Qualifications

• Proven track record in executive support or operations support.
• Excellent written and spoken English communication.
• Familiarity with basic bookkeeping and financial data entry.
• Comfort with modern productivity tools and AI-assisted workflows.

Responsibilities

• Coordinate travel logistics and personal scheduling for the founder.
• Triage inbox, draft responses, and manage vendor communications.
• Assist with vendor research, meeting notes, and action-item tracking.
• Support transition to new EHR and real estate/healthcare project initiatives.

Skills

Executive support

English proficiency

Spanish (optional)

Microsoft Office

QuickBooks familiarity

Tools

VoIP softphones

Video conferencing

AI tools

Gmail

Job description

Insideoutva in South Africa seeks an Executive Assistant to serve as strategic right hand to a high-growth founder. You will streamline operations across multiple ventures, manage communications, coordinate travel, and handle vendor and project support with autonomy.

The role requires strong English, proactive mindset, and comfort with tools like QuickBooks, Excel, Gmail, and AI assistants. You will create SOPs, triage inboxes, document meeting notes, and help oversee real estate and healthcare