Executive Assistant: AI-Driven Ops & Finance Support

Insideoutva; South Africa; On-site; ZAR 450,000 - 504,000; Full time

Job summary

Insideoutva is seeking an Executive Assistant to join our team in South Africa or LATAM, supporting the owner with financial administration, HR coordination, and streamlined operations. The role requires 3–5 years of high-level admin experience, strict English usage, and strong QuickBooks Online proficiency.

You will drive onboarding/offboarding, manage schedules, CRM data, and data research while leveraging AI tools to automate workflows and enhance productivity.

Qualifications

• 3–5 years of high-level administrative or executive support experience.
• Proficient in QuickBooks Online and bookkeeping basics.
• Advanced AI/automation skills using modern tools (e.g., Claude, Zapier, n8n).
• Strong ownership mindset with initiative and independence.
• Excellent written and spoken English communication.

Responsibilities

• Manage core financial administration and bookkeeping in QuickBooks Online.
• Coordinate recruitment pipelines, onboarding and offboarding processes.
• Support executive scheduling, emails, calendars, and task tracking for the owner.
• Maintain CRM data, reports, and document formatting.
• Oversee general admin, systems, and data research to locate contacts.

Skills

Executive support

Ownership mindset

Fluent English

AI & automation fluency

3–5 years experience

Tools

QuickBooks Online

Job description

Insideoutva is seeking an Executive Assistant to join our team in South Africa or LATAM, supporting the owner with financial administration, HR coordination, and streamlined operations. The role requires 3–5 years of high-level admin experience, strict English usage, and strong QuickBooks Online proficiency.

You will drive onboarding/offboarding, manage schedules, CRM data, and data research while leveraging AI tools to automate workflows and enhance productivity.