Strategic Executive Assistant for Insurance Director

Morton Moore Pty Ltd; Pretoria; On-site; ZAR 420,000 - 520,000; Full time

Job summary

Morton Moore Pty Ltd. seeks an experienced Personal Assistant to support a company Director in Pretoria East. The role requires discretion, proactive diary management, and handling confidential information with minimal supervision.

You will coordinate calendars, travel, correspondence, and meetings while maintaining a professional interface with clients, insurers and internal teams. The position supports senior leadership and may involve broader team assistance.

Qualifications

• 3–5 years of experience as Personal Assistant or Executive Assistant to senior management

Responsibilities

• Manage the Director's diary, appointments and meeting schedule; resolve conflicts
• Act as first point of contact for the Director; screen calls and enquiries
• Manage inbox; prioritise urgent matters and flag for attention
• Prepare agendas, board packs, take minutes and follow up on actions
• Draft, format and proofread letters, reports and internal communications
• Coordinate meetings, venues, catering and logistics
• Arrange local and international travel, including itineraries and visas
• Process expense claims and reconcile company credit card statements
• Maintain confidential filing systems for company, personal and HR documentation
• Liaise with clients, insurers and staff on the Director's behalf
• Track deadlines, deliverables and compliance dates for the Director
• Coordinate company events and client entertainment
• Provide ad hoc personal administration for the Director and support to management team

Skills

Diary management

Travel coordination

Communication

Discretion

Independent working

Education

Matric (Grade 12)

Secretarial/Office administration qualification

Tools

MS Outlook

MS Word

MS Excel

PowerPoint

Job description

Morton Moore Pty Ltd. seeks an experienced Personal Assistant to support a company Director in Pretoria East. The role requires discretion, proactive diary management, and handling confidential information with minimal supervision.

You will coordinate calendars, travel, correspondence, and meetings while maintaining a professional interface with clients, insurers and internal teams. The position supports senior leadership and may involve broader team assistance.