Site Document Controller P.E

Oxyon People Solutions; Gqeberha; On-site; ZAR 334,800 - 558,000; Full time

Job summary

Oxyon People Solutions is seeking a Site Document Controller in Gqeberha, Eastern Cape, to support project teams by managing and organizing documentation.

The ideal candidate will have at least 3 years of relevant experience, demonstrate strong communication skills, and a focus on health and safety standards. This role involves maintaining project documentation, ensuring information confidentiality, and producing progress reports.

Key qualifications include fluency in English and administration skills. Join a team committed to efficiency and project success.

Qualifications

• Minimum 3 years of experience in similar position.
• Experience in multicultural context.
• Understanding of technical drawings.

Responsibilities

• Support project team by managing document organization.
• Ensure confidentiality of project documentation.
• Produce progress reports for project management.
• Implement efficient archive organization.

Skills

Experience in similar position

Microsoft Word, Excel, PowerPoint

Self-motivated and team-oriented

Health, safety, and quality focus

Adaptability to changing conditions

Strong communication skills

Administration skills

Data organization skills

Education

3 years of experience in similar position

Fluency in English

Code B driver's license

Job description

Overview

Site document controllers are supporting the project team in:

• Copying, scanning and storing documents on site
• Ensuring confidentiality around information available in the project documentation
• Producing document progress reports for project management
• Using computers to organize documents archive after scanning
• Ensuring documents are shared in due time (in particular with procurement and technical teams)
• Managing requests for documentation from project team members
• Questioning the current archive organization and proposing optimized archive for project better efficiency
• Implementing more efficient archive organization (as per doc controllers’ proposal)
• Assisting the project team in searching and retrieving documents

You will be required to strictly adhere to and promote safety, security guidelines, the quality policy, and environmental practices applied to your department, as well as the values charter.

Skills

• Have previous demonstrated experience in similar position
• Knowledge in Microsoft Word, Excel, PowerPoint
• Be self-motivated, team-oriented, and flexible
• Be health, safety, and quality focused
• Agile, quickly adapts to changing conditions during project development
• Demonstrate initiative
• Strong communication skills with all categories of stakeholders in the project
• Administration skills
• Data organization skills / Highly organized

Qualifications & Experience

• Minimum 3 years of experience in similar position
• Experience in multicultural context
• Understanding of technical drawings
• Fluent in English, written and spoken
• Code B driver's license