Sheq Officer (High Focus On Quality Management)

Ix Engineers; Pretoria; On-site; ZAR 350,000 - 520,000; Full time

Job summary

Ix Engineers is seeking an experienced SHEQ Administrator in Pretoria to maintain and update documentation across safety, quality, and environmental management systems. You will support audits, prepare compliance reports, and coordinate employee training to uphold ISO 9001 standards.

The role requires familiarity with South African OH&S legislation, CAPA processes, and strong documentation skills to ensure accurate records and continuous improvement.

Qualifications

• 5 years' experience in SHEQ administration and predominantly quality.
• Experience maintaining SHEQ and quality documentation.
• Experience preparing compliance reports.
• Familiarity with South African Occupational Health and Safety legislation and ISO management systems.

Responsibilities

• Maintain and update SHEQ documentation, including safety data sheets, risk assessments, and compliance records.
• Ensure documentation is properly filed and readily available for audits and inspections.
• Prepare compliance reports for management and regulatory authorities.
• Support occupational health and safety programmes and workplace inspections.
• Coordinate safety training and maintain training records.
• Assist with environmental records, waste management, and energy usage.
• Support risk assessments and corrective actions.
• Assist in developing SHEQ policies, procedures, and guidelines.
• Record incidents and near misses and support investigations and CAPA.

Skills

Organizational skills

Time management

Attention to detail

Written communication

Independent work

Multi-tasking

Problem solving

Education

Occupational Health and Safety

Environmental Science

Quality Management

Related discipline

Tools

Microsoft Office

Document control systems

SHEQ management systems

ISO 9001 knowledge

Job description

Roles and Responsibilities

Compliance and Documentation

• Maintain and update SHEQ documentation, including safety data sheets, risk assessments, and compliance records.
• Ensure documentation is properly filed and readily available for audits and inspections.
• Prepare compliance reports for management and regulatory authorities.

Safety and Health

• Support occupational health and safety programmes.
• Assist with workplace inspections, safety audits, and hazard identification.
• Coordinate employee safety training and maintain training records.

Environmental Management

• Assist with compliance to environmental legislation.
• Maintain records relating to waste management, environmental inspections, pollution prevention, and energy usage.
• Support environmental reporting requirements.

Risk Management

• Assist in conducting risk assessments and implementing risk mitigation measures.
• Monitor the effectiveness of risk controls.
• Record incidents and near misses and support corrective actions.

Quality Management

• Support the implementation and maintenance of the ISO 9001 Quality Management System (QMS).
• Conduct internal quality audits.
• Maintain quality documentation and audit records.
• Manage Corrective and Preventive Actions (CAPA).
• Promote continuous quality improvement and compliance with quality standards.

Incident Management

• Record and monitor accidents, incidents, and near misses.
• Assist with investigations to determine root causes.
• Support the implementation of corrective and preventive actions.

Training and Awareness

• Coordinate SHEQ training programmes and employee inductions.
• Maintain training records for compliance purposes.
• Assist in developing safety awareness materials and communications.

Administrative Support

• Schedule meetings and prepare presentations.
• Take meeting minutes.
• Assist in developing SHEQ policies, procedures, and guidelines.

Education and Experience

Education

• Diploma or Degree in:
  • Occupational Health and Safety
  • Environmental Science
  • Quality Management
  • or a related discipline

Advantageous Qualifications

• SAMTRAC certification
• SHEQ Management Systems certification
• ISO standards training (especially ISO 9001)

Experience

• 5 years' experience in a SHEQ administration and predominently Quality
• Experience maintaining SHEQ and Quality documentation.
• Experience preparing compliance reports.
• Experience supporting or participating in audits and inspections.
• Familiarity with South African Occupational Health and Safety legislation and ISO management systems.

Skills and Knowledge

Technical Knowledge

• ISO 9001 Quality Management Systems
• SHEQ Management Systems
• Risk assessment methodologies
• Incident investigation techniques
• Environmental compliance requirements
• Corrective and Preventive Action (CAPA) processes

Technical Skills

• Document control and record management
• Internal and external auditing
• Compliance reporting
• Risk assessment
• Incident reporting and investigation
• Microsoft Office (Word, Excel, PowerPoint)
• Data management and reporting

Soft Skills

• Strong organisational and time management skills
• Excellent attention to detail
• Effective written and verbal communication
• Interpersonal and stakeholder engagement skills
• Ability to work independently
• Ability to manage multiple tasks and priorities
• Problem-solving and analytical thinking
• Commitment to continuous improvement and compliance