Senior Executive Assistant & Trusted Business Partner

Equate Recruitment; Gauteng; Hybrid; ZAR 550,000 - 750,000; Full time

Benefits offered by this job

Medical aid

Pension fund

Performance bonus

Generous annual leave

Learning & development opportunities

Hybrid working model

Work from home 2 days/week

Job summary

Equate Recruitment is seeking an experienced Executive Assistant to act as a trusted partner to Consultants, managing complex schedules and high-profile engagements.

You will coordinate multiple client assignments, prepare materials, maintain CRM discipline, and liaise with senior stakeholders, delivering professional, discreet support in a fast-paced environment. Hybrid work and global travel when required are available.

Qualifications

• A relevant secretarial, business administration or similar qualification is required; a legal qualification or experience within a legal environment would be advantageous.
• Minimum 8 years' experience as an Executive Assistant or in a comparable senior support role within a fast-paced, high-performance professional services, management consulting, executive search, legal or blue-chip corporate environment.
• Demonstrable project management or project coordination experience, with the ability to manage multiple workstreams, stakeholders, deadlines and deliverables simultaneously.
• Exceptional written and verbal communication skills, with the confidence and professional maturity to engage directly with C-suite executives, board members, senior candidates and clients, and to produce high-quality client-ready documentation.
• Advanced proficiency in Microsoft Word, Excel and PowerPoint, with strong document-production and presentation skills. High typing accuracy and the ability to work efficiently with digital tools and systems are essential.

Responsibilities

• Acts as a trusted business partner to Consultants, anticipating priorities, identifying potential issues early and ensuring actions are followed through without the need for close supervision.
• Owns complex diary and calendar management, ensuring schedules reflect assignment, client and business development priorities and that Consultants are appropriately prepared for key engagements.
• Coordinates multiple concurrent client assignments and engagements, including candidate interviews, client meetings, update calls, reference discussions, meeting rooms, video conferences and associated logistics.
• Serves as a polished point of contact for clients, candidates and senior stakeholders, communicating confidently and professionally throughout the engagement lifecycle and arranging regional or international candidate travel where required.
• Coordinates complex Consultant business travel and associated itineraries, proactively managing changes and competing priorities.

Skills

Diary management

Client liaison

Stakeholder management

Project coordination

Document production

Microsoft Word

Microsoft Excel

PowerPoint

C-suite communication

Interpersonal skills

Education

Secretarial qualification

Business administration qualification

Legal qualification (advantage)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Equate Recruitment is seeking an experienced Executive Assistant to act as a trusted partner to Consultants, managing complex schedules and high-profile engagements.

You will coordinate multiple client assignments, prepare materials, maintain CRM discipline, and liaise with senior stakeholders, delivering professional, discreet support in a fast-paced environment. Hybrid work and global travel when required are available.