Senior Executive Assistant to the Owner/CEO

Sagan Recruitment; South Africa; Remote; ZAR 507,000 - 645,000; Part time

Job summary

Sagan World LLC. is seeking a Senior Executive Assistant to the Owner/CEO for a remote position in South Africa. This independent contractor role pays USD 2,750–3,500 per month. You will support the owner/CEO with complex executive coordination, manage calendars, triage inboxes, and drive AI-powered process improvements.

You will build workflows, prompts, and automations, and occasionally call unfamiliar contacts on the executive’s behalf. A video recording is required with your application.

Qualifications

• Five+ years supporting executives with calendars, inbox and deadlines.
• Hands-on use of AI prompts (Claude/ChatGPT) and automation tools.
• Proficient in building automations with Zapier/Make/n8n or simple APIs.
• Clear, fluent English—spoken and written for external communications.
• Proactive, cheerful demeanor with proactive problem solving.

Responsibilities

• Manage owner/CEO calendars and triage high-volume inboxes.
• Enforce project deadlines and follow up on actions.
• Develop AI-driven workflows and prompts, improving processes.
• Make outbound calls on the executive’s behalf to unfamiliar contacts.

Skills

Calendar management

Inbox triage

Deadline management

AI workflow design

Cold-calling

English proficiency

Executive-support experience

Tools

Zapier

Make

n8n

APIs

Claude prompts

ChatGPT prompts

Job description

Job Title: Senior Executive Assistant to the Owner/CEO
Location: Remote – South Africa
Compensation: USD 2,750–3,500 per month
Independent contractor position

Company Overview

Sagan connects experienced international professionals with U.S.-based businesses.

About the Role

Support an owner and CEO with complex executive coordination while proactively improving workflows through AI and automation. Own calendars, inbox triage and deadline follow-through, and confidently make calls on the executive’s behalf. A video recording is required as part of your application.

Key Responsibilities

• Manage complex executive calendars and triage high-volume inboxes.
• Enforce project deadlines and follow through on outstanding actions.
• Proactively build useful AI workflows, prompts and automations.
• Call unfamiliar people and institutions on the executive’s behalf.

Qualifications

• At least five years of executive-assistant experience supporting executives.
• Hands-on use of Claude or ChatGPT projects and prompts, plus experience building automations with Zapier, Make, n8n or light API work.
• Proven calendar, inbox and deadline-management skills.
• Excellent spoken and written English for answering the executive’s phone and making external calls.
• Comfort with cold-calling and a cheerful, enthusiastic, proactive approach.