Senior Event Planner & Coordinator (Arts Festivals)

Placements24; LegKraal Gate; On-site; ZAR 420,000 - 600,000; Full time

Benefits offered by this job

On-site role

Career development opportunities

Performance incentives

Arts & festival focus

Job summary

Placements24 seeks a Senior Event Planner and Coordinator to lead planning, execution, and management of arts and cultural events in Mahikeng, North West. You will oversee budgets, timelines, vendor relations, and on-site operations to create seamless attendee experiences.

The role requires a passion for the arts, strong leadership, and at least 5 years of relevant event-management experience in the cultural sector.

Qualifications

• Bachelor’s degree in Event Management, Hospitality, Marketing or related field.
• Minimum 5 years of experience in event planning and coordination, with arts festivals or cultural events.
• Proven track record in managing complex events from inception to completion.
• Excellent budget management and financial planning skills.

Responsibilities

• Develop comprehensive event plans with timelines, budgets, and resources.
• Source and manage vendor relationships and negotiations.
• Coordinate logistics including venue setup, equipment, staffing, and security.
• Oversee registration and ticketing processes for attendees.
• Manage event Budgets and track expenses to meet targets.
• Liaise with artists and representatives on scheduling and technical needs.
• Ensure compliance with safety and legal regulations.
• Implement on-site event management strategies for smooth operations.
• Conduct post-event evaluations and report findings for future planning.
• Serve as main contact for event-related inquiries.

Skills

Budget management

Vendor management

Leadership

Communication

Time management

Negotiation

Organizational skills

Education

Bachelor's degree in Event Management, Hospitality, Marketing or related field

Tools

Event management software

Office productivity tools

Job description

About the Role

Our client, a leading organizer of arts festivals and cultural events, is seeking an experienced Senior Event Planner and Coordinator. This crucial role, based in Mahikeng, North West , will be responsible for the meticulous planning, execution, and management of all logistical aspects of our client's prestigious events. The ideal candidate will possess a passion for the arts, exceptional organizational skills, and a proven track record in event management within the cultural sector. You will be instrumental in creating memorable and seamless experiences for attendees, artists, and stakeholders. This position requires a proactive approach, strong vendor relationships, and the ability to manage multiple complex projects simultaneously.

Key Responsibilities

• Develop comprehensive event plans, including timelines, budgets, resource allocation, and contingency plans.
• Source, negotiate with, and manage relationships with vendors, suppliers, and contractors.
• Coordinate event logistics, such as venue setup, equipment rental, staffing, and security.
• Oversee the registration and ticketing processes for attendees.
• Manage event budgets, track expenses, and ensure financial targets are met.
• Liaise with artists, performers, and their representatives regarding scheduling and technical requirements.
• Ensure compliance with all relevant health, safety, and legal regulations.
• Develop and implement on-site event management strategies to ensure smooth operations.
• Conduct post-event evaluations and generate comprehensive reports for future planning.
• Serve as a primary point of contact for event-related inquiries from internal and external stakeholders.

Requirements

• Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
• Minimum of 5 years of experience in event planning and coordination, with a strong focus on arts festivals or cultural events.
• Demonstrated success in managing complex events from inception to completion.
• Excellent budget management and financial planning skills.
• Strong negotiation and vendor management capabilities.
• Proficiency in event management software and standard office productivity tools.
• Exceptional organizational, time management, and multitasking abilities.
• Strong problem-solving skills and the ability to remain calm under pressure.
• Excellent communication, interpersonal, and leadership skills.
• A deep appreciation for and understanding of the arts and cultural landscape is essential.

Benefits

• Our client offers a competitive salary package, commensurate with the experience and responsibilities of this role.
• This position is based on-site in Mahikeng, North West , providing a central location for event oversight.
• Opportunities for professional development and career advancement within the vibrant arts and festival circuit are significant.
• Employees may be eligible for performance-based incentives and opportunities to attend industry events.
• Join a passionate and dedicated team committed to bringing exceptional artistic experiences to the public.