Senior EA for Four Executives — Diary & Budget Control

Momentum; Centurion; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Momentum is seeking an Executive Personal Assistant to provide proactive administrative support to four Executive leaders. You will manage calendars, coordinate meetings and travel, and handle confidential information with professionalism.

The role requires attention to detail, budgeting awareness, and excellent communication skills. Based in Centurion, the position involves diverse duties across administrative tasks, document preparation, and stakeholder coordination to support business heads

Qualifications

• 5-8 years in experience in a personal assistant role.
• Experience in working for multiple leaders at same time
• Preference given to those with Momentum systems experience
• Experience working in the financial services or insurance industry is an advantage.

Responsibilities

• Proactively manage, coordinate, and maintain the diary of the line manager.
• Coordinate all aspects of meetings, workshops, and functions (venue logistics, catering) according to manager’s requirements, and within budget parameters.
• Administrative support for meetings and workshops (collate, compile, and distribute agendas, presentations, minutes within agreed timeframes).
• Manage travel arrangements for manager, according to agreed business process and budget parameters.
• Manage incoming calls and correspondence (paper and electronic), responding independently where possible and in line with authorized judgement.
• Order and control refreshments, office supplies and equipment, ensuring enough stock is always available, in line with budget parameters.
• Ensure files (paper and electronic) are kept in order and easily accessible by manager.
• Prepare and check invoices and arrange for payments to ensure adherence to requirements and Service Level Agreements.
• Ensure office equipment is regularly maintained by relevant service providers.
• Monitor and respond to incoming communication on behalf of line manager, where appropriate, ensuring efficiency and timeous response.
• Escalate faults and other housekeeping issues with the relevant service provider and ensure queries are resolved within agreed Service Level Agreements.
• Ensure an efficient operations practices and process is planned, executes, and delivered with excellence
• Utilize IT systems effectively, to ensure accuracy of documentation
• Perform an efficient and accurate process administration functions involving the compiling and arranging of data and administrative function
• Prepare, sort, and capture data and information accurately and efficiently, complete documentation as per departmental guidelines to meet client needs
• Comply with all the Compliance policies and procedures
• Provide general administrative and clerical support including mailing, scanning, and copying
• Maintain electronic filing system
• Diarize and follow up tasks given by the Heads
• Answering calls and taking messages when the Heads are on leave or in meeting

Skills

Verbal and written communication

Problem-solving

Planning and organising

Interpersonal skills

Professionalism

Confidentiality

Typing

Education

Relevant NQF level 7 Qualification

Tools

Excel

Word

Job description

Momentum is seeking an Executive Personal Assistant to provide proactive administrative support to four Executive leaders. You will manage calendars, coordinate meetings and travel, and handle confidential information with professionalism.

The role requires attention to detail, budgeting awareness, and excellent communication skills. Based in Centurion, the position involves diverse duties across administrative tasks, document preparation, and stakeholder coordination to support business heads