Senior Executive Assistant

DataTech Recruitment; Cape Town; On-site; ZAR 900,000 - 1,300,000; Full time

Job summary

DataTech Recruitment seeks a Senior Executive Assistant to work in Cape Town, close to three senior leaders including the MEA region CEO. You’ll turn ambiguity into structure, keeping strategic priorities on track and ensuring critical information reaches the right people at the right moment.

This role demands partnering with leadership beyond traditional EA duties, handling complex diary management, board-ready reporting, and multi-stakeholder communication.

Qualifications

• 8 to 12+ years supporting C-suite or senior executives in a fast moving environment.
• Experience managing multiple senior stakeholders at once, not just one executive.
• Strong background in executive reporting, presentations and business documentation.
• Exposure to strategy execution tracking and governance processes.
• Advanced Microsoft 365 skills, particularly Excel, PowerPoint and Outlook.
• Working knowledge of SAP or a similar ERP system.
• Comfortable using AI productivity tools in a business context.
• Power BI experience is a bonus, not a requirement.

Responsibilities

• Manage complex, multi-stakeholder diaries across three senior executives, prioritising time against what actually matters to the business.
• Coordinate meetings end to end, from agendas and materials to logistics.
• Handle executive inboxes where needed, drafting responses and flagging what’s urgent.
• Plan local and international travel, including the contingencies nobody else thinks of.
• Act as the trusted point of contact between the executive office and internal and external stakeholders.
• Track strategic initiatives and maintain RAG status reporting on key programmes.
• Prepare board, Exco and SteerCo ready reports, dashboards and executive summaries.
• Capture and chase meeting actions so accountability doesn’t slip.
• Build presentations, reports and communications that are genuinely executive ready.
• Extract and consolidate data from SAP or similar systems into clear, usable reporting.
• Use AI tools like Copilot or ChatGPT to work smarter and free up time for higher value work.

Skills

Stakeholder management

Executive support

Presentation skills

Microsoft 365

Data reporting

Tools

Excel

PowerPoint

Outlook

SAP ERP

Power BI

Job description

Senior Executive Assistant job vacancy in Cape Town.

This isn’t a diary-and-inbox job. It’s a seat close to where decisions get made, supporting three senior leaders across a large global tech and digital transformation business, including the CEO for the MEA region.

You’ll be the person who turns ambiguity into structure, keeps strategic priorities on track, and makes sure the right information reaches the right people at the right moment.

If you’ve outgrown traditional EA work and want to operate as a genuine partner to leadership, this is built for you.

Duties and Responsibilities

• Manage complex, multi-stakeholder diaries across three senior executives, prioritising time against what actually matters to the business
• Coordinate meetings end to end, from agendas and materials to logistics
• Handle executive inboxes where needed, drafting responses and flagging what’s urgent
• Plan local and international travel, including the contingencies nobody else thinks of
• Act as the trusted point of contact between the executive office and internal and external stakeholders
• Track strategic initiatives and maintain RAG status reporting on key programmes
• Prepare board, Exco and SteerCo ready reports, dashboards and executive summaries
• Capture and chase meeting actions so accountability doesn’t slip
• Build presentations, reports and communications that are genuinely executive ready
• Extract and consolidate data from SAP or similar systems into clear, usable reporting
• Use AI tools like Copilot or ChatGPT to work smarter and free up time for higher value work

Requirements

• 8 to 12+ years supporting C-suite or senior executives in a fast moving environment
• Experience managing multiple senior stakeholders at once, not just one executive
• Strong background in executive reporting, presentations and business documentation
• Exposure to strategy execution tracking and governance processes
• Advanced Microsoft 365 skills, particularly Excel, PowerPoint and Outlook
• Working knowledge of SAP or a similar ERP system
• Comfortable using AI productivity tools in a business context
• Power BI experience is a bonus, not a requirement