Senior Conveyancing Secretary

Cecile Personnel (Pty) Ltd; Wes-Kaap; On-site; ZAR 260,000 - 380,000; Full time

Job summary

Cecile Personnel (Pty) Ltd is seeking a skilled Conveyancing Secretary to manage end-to-end property transfers and maintain precise files. You will liaise with banks, municipalities, and the Deeds Office while drafting conveyancing documents and ensuring compliance with every step of the process.

The ideal candidate brings 8+ years of conveyancing secretarial experience, strong organisational skills, and proficiency in Microsoft Office and conveyancing software.

Qualifications

• Matric essential.

Responsibilities

• Take ownership of transactions from start to finish for residential and commercial transfers.

Skills

Organised

Multitasking

Attention to detail

Independent worker

Deadline driven

Stakeholder management

Education

Matric

Legal Secretary/Paralegal/Conveyancing qualification

Tools

Microsoft Office

RMB Private Wealth bank system

Lexis Convey

Lotus Notes

E4

Windeed

Job description

Key Responsibilities

• Take ownership of transactions from beginning to end, including residential and commercial property transfers.
• Accurately prepare and maintain files according to required specifications.
• Administer and organise the Conveyancing practice of the Director.
• Maintain effective communication with internal and external stakeholders, including banks, municipalities, rates consultants, estate agents and the Deeds Office.
• Draft conveyancing documentation and correspondence.
• Obtain Transfer Duty and Rates Clearance Certificates.
• Attend to lodgements and registrations of transfers, bond cancellations and bonds.
• Manage all financial aspects relating to conveyancing transactions.

Requirements

• Matric essential.
• 8+ years' Conveyancing Secretarial experience essential.
• Legal Secretary, Paralegal or Conveyancing qualification advantageous.
• Full working knowledge of Microsoft Office.
• Experience with the RMB Private Wealth bank system advantageous.
• In-depth knowledge of conveyancing software and systems, including:
  • Lexis Convey
  • Lotus Notes
  • E4
  • Windeed

The Ideal Candidate

We are looking for someone with solid and stable conveyancing secretarial experience who can take ownership of matters and work confidently with minimal supervision.

• Highly organised and able to multitask
• Exceptionally detail-oriented and quality-focused
• Able to work independently
• Comfortable working under strict deadlines
• Confident dealing with multiple stakeholders
• Experienced across the full conveyancing process