Senior Conveyancing Secretary

University of Fort Hare; Cape Town; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading law firm based in CBD, Cape Town is seeking an experienced Senior Conveyancing Secretary to join its Property Team. You will manage residential and commercial property transfers from instruction through to registration, drafting documents and liaising with banks, municipalities and the Deeds Office.

The ideal candidate has 8+ years of conveyancing secretarial experience, strong MS Office skills, and familiarity with Lexis Convey and E4. RMB Private Wealth knowledge is advantageous.

Qualifications

• 8+ years of conveyancing secretarial experience.
• Legal secretary, paralegal or conveyancing qualification advantageous.
• Strong MS Office skills and familiarity with conveyancing software.
• Experience with RMB Private Wealth bank system advantageous.
• Knowledge of Lexis Convey, Lotus Notes, E4 and Windeed.

Responsibilities

• Take ownership of transactions from beginning to end, including residential and commercial property transfers.
• Accurately prepare and maintain files according to required specifications.
• Administer and organise the Conveyancing practice of the Director.
• Maintain effective communication with internal and external stakeholders, including banks, municipalities, rates consultants, estate agents and the Deeds Office.
• Draft conveyancing documentation and correspondence.
• Obtain Transfer Duty and Rates Clearance Certificates.
• Attend to lodgements and registrations of transfers, bond cancellations and bonds.
• Manage all financial aspects relating to conveyancing transactions.

Skills

Conveyancing secretarial experience

Residential property transfers

Commercial property transfers

MS Office

Stakeholder communication

Education

Conveyancing qualification

Tools

Lexis Convey

Lotus Notes

E4

Windeed

Job description

Senior Conveyancing Secretary

Based in CBD, Cape Town

A leading law firm is looking for an experienced Senior Conveyancing Secretary to join its Property Team in Cape Town.

This is an excellent opportunity for an experienced conveyancing professional who is confident managing residential and commercial property transfers from instruction through to registration.

Key Responsibilities

• Take ownership of transactions from beginning to end, including residential and commercial property transfers.
• Accurately prepare and maintain files according to required specifications.
• Administer and organise the Conveyancing practice of the Director.
• Maintain effective communication with internal and external stakeholders, including banks, municipalities, rates consultants, estate agents and the Deeds Office.
• Draft conveyancing documentation and correspondence.
• Obtain Transfer Duty and Rates Clearance Certificates.
• Attend to lodgements and registrations of transfers, bond cancellations and bonds.
• Manage all financial aspects relating to conveyancing transactions.

Requirements

• 8+ years' Conveyancing Secretarial experience essential.
• Legal Secretary, Paralegal or Conveyancing qualification advantageous.
• Full working knowledge of Microsoft Office.
• Experience with the RMB Private Wealth bank system advantageous.
• In-depth knowledge of conveyancing software and systems, including:
  • Lexis Convey
  • Lotus Notes
  • E4
  • Windeed

The Ideal Candidate

We are looking for someone with solid and stable conveyancing secretarial experience who can take ownership of matters and work confidently with minimal supervision.

You should be:

• Highly organised and able to multitask
• Exceptionally detail-oriented and quality-focused
• Able to work independently
• Comfortable working under strict deadlines
• Confident dealing with multiple stakeholders
• Experienced across the full conveyancing process