Senior Cold Store Administrator

Merand Corbett & Associates; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Merand Corbett & Associates is seeking a detail-oriented Administrative Clerk to support the Cold Store Manager and handle day-to-day operations in a warehouse environment in Cape Town. The role requires strong Excel skills, SAP Business One experience, and excellent communication abilities.

The successful candidate will manage attendance, employee records, timesheets, supplier coordination, and purchase orders, while ensuring OHS compliance and accurate documentation across departments.

Qualifications

• Matric (Grade 12) is required.
• Minimum 3 years’ administrative experience in a warehouse/cold store or similar operational environment.
• Advanced Microsoft Excel skills required; ERP system experience preferred (SAP Business One).
• Excellent written and verbal communication skills; strong interpersonal abilities.

Responsibilities

• Provide administrative support to the Cold Store Manager and assist with daily operations.
• Manage daily attendance registers for employees across all shifts.
• Maintain employee records and MHE driver licence records, both physical and digital.
• Coordinate weekly timesheets and submit documentation to HR.
• Manage service providers, including scheduling work, ensuring OHS compliance, issuing purchase orders, and allocating work areas.
• Create and process purchase orders using SAP.
• Prepare regular operational and administrative reports.
• Provide relief support to Administrative Operations Clerks when required.

Skills

Excel

Communication skills

Time management

Attention to detail

Interpersonal skills

Problem-solving

Self-motivation

Teamwork

Education

Matric (Grade 12)

Tools

SAP Business One

Job description

KEY RESPONSIBILITIES:

• Provide administrative support to the Cold Store Manager and assist with daily operational activities
• Manage daily attendance registers for employees across all shifts
• Maintain employee records and MHE (Material Handling Equipment) driver licence records, both physical and digital
• Coordinate weekly timesheets and submit documentation to HR
• Manage service providers, including scheduling work, ensuring OHS compliance, issuing purchase orders, and allocating work areas
• Obtain quotations from service providers when required
• Create and process purchase orders using SAP
• Maintain filing systems and documentation for service providers
• Manage CHEP pallet control and reconciliations
• Order office stationery and operational supplies
• Assist with updating office policies and standard operating procedures (SOPs)
• Procure stock from internal and external suppliers
• Act as the administrative liaison between the Cold Store, Logistics, HR, Payroll, Trading, and other departments
• Control documentation relating to internal processes, stock, material handling equipment, and local deliveries
• Verify the completion and accuracy of delivery documentation and scan daily delivery notes against load sheets
• Maintain maintenance records for equipment
• Prepare regular operational and administrative reports
• Provide relief support to Administrative Operations Clerks when required

REQUIREMENTS

• Matric (Grade 12)
• Minimum of 3 years' administrative experience, with experience in a warehouse, cold store, or similar operational environment
• Strong computer literacy with advanced Microsoft Excel skills
• Report writing experience
• ERP system experience; SAP Business One experience will be advantageous
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to communicate across all levels of the business
• Excellent organisational, multitasking, and time management abilities
• Strong attention to detail and accuracy
• Ability to work under pressure, meet deadlines, and prioritise effectively
• Strong problem-solving and critical thinking skills
• Self-motivated with the ability to work independently
• Honest, reliable, and results-driven
• Flexible to work overtime and weekends when operationally required
• Own transport will be advantageous
• A positive attitude, willingness to learn, and ability to work well within a team

*ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED*