Senior Administrative Specialist

Placements24; Welkom; Hybrid; ZAR 420,000 - 660,000; Full time

Benefits offered by this job

Fully remote work

Competitive compensation

Health/dental/vision insurance

Paid time off

Professional development

Job summary

Placements24 is seeking a seasoned Senior Administrative Specialist to join a fully remote team, delivering advanced executive support to senior leadership. You will anticipate needs, streamline processes, and drive complex administrative projects across a distributed workforce.

The role requires at least 7 years in senior administrative work, expert Microsoft Office and Google Workspace skills, and a proven ability to work independently in a remote setting while maintaining high standards of

Qualifications

• Minimum of 7 years of experience in a senior administrative or executive assistant role.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.

Responsibilities

• Provide high-level executive administrative support to senior management, including calendar management, travel arrangements, and meeting coordination.
• Prepare, proofread, and finalize reports, presentations, and correspondence with a high degree of accuracy.
• Manage complex projects, track progress, and ensure timely completion of assigned tasks and initiatives.
• Develop and implement efficient administrative systems and processes to improve workflow and productivity across remote teams.
• Handle confidential information with discretion and maintain professional communication channels.
• Act as a primary point of contact for internal and external stakeholders, representing the company professionally.

Skills

Executive support

Calendar management

Time management

Communication skills

Independent work (remote)

Google Workspace

Project management tools

Tools

Microsoft Office Suite

Google Workspace

Job description

About the Role

Our client is looking for a seasoned and highly capable Senior Administrative Specialist to join their esteemed remote workforce. This role is essential for providing advanced executive support and managing complex administrative projects for senior leadership. You will leverage your extensive experience to anticipate needs, streamline processes, and ensure the seamless execution of administrative functions within a distributed team structure. Operating in a fully remote capacity, this position requires a proactive individual with exceptional organizational skills and a proven ability to thrive independently. This is an excellent opportunity to apply your expertise in a role that offers significant impact and autonomy, supporting critical business objectives from anywhere.

Key Responsibilities

• Provide high-level executive administrative support to senior management, including calendar management, travel arrangements, and meeting coordination.
• Prepare, proofread, and finalize reports, presentations, and correspondence with a high degree of accuracy.
• Manage complex projects, track progress, and ensure timely completion of assigned tasks and initiatives.
• Develop and implement efficient administrative systems and processes to improve workflow and productivity across remote teams.
• Handle confidential information with discretion and maintain professional communication channels.
• Act as a primary point of contact for internal and external stakeholders, representing the company professionally.

Requirements

• Minimum of 7 years of experience in a senior administrative or executive assistant role.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Exceptional organizational, planning, and time-management skills.
• Superior written and verbal communication skills, with meticulous attention to detail.
• Proven ability to work independently, manage priorities, and deliver results in a remote environment.
• Experience with project management tools and techniques is highly desirable.

Benefits

• Competitive annual salary commensurate with experience.
• Fully remote work arrangement offering ultimate flexibility.
• Comprehensive health, dental, and vision insurance plans.
• Generous paid time off and holidays.
• Opportunities for continuous learning and professional growth through online courses and workshops.