Remote Executive Administrative Assistant

Placements24; Sandton; Hybrid; ZAR 300,000 - 520,000; Full time

Benefits offered by this job

Remote role

Competitive salary

Professional development

Executive exposure

Global team collaboration

Job summary

Placements24 is seeking a highly organized Remote Executive Administrative Assistant to support our client's senior leadership. This fully remote role requires exceptional multitasking, discretion, and the ability to manage complex schedules across time zones while maintaining high-quality communications.

You will prepare executive correspondence, coordinate virtual meetings, handle travel logistics, and assist with budgeting and filings.

Qualifications

• Proven experience supporting senior leadership in a remote setting.
• Excellent organizational and time-management skills.
• Strong written and verbal communication with high attention to detail.

Responsibilities

• Manage and optimize complex calendars for multiple executives across time zones.
• Prepare, proofread, and edit executive-level communications, presentations, and agendas.
• Coordinate virtual meetings, set up video conferences, and take minutes when needed.
• Handle high-volume, confidential emails and prioritize communications.
• Arrange travel logistics including flights, accommodations, and ground transport.
• Conduct research and compile information for projects and executive requests.
• Act as a point of contact for internal and external stakeholders.
• Manage expense reporting and assist with budget tracking.
• Maintain organized digital filing systems.

Skills

Executive support

Calendar management

Communication skills

MS Office

Google Workspace

Video conferencing

Discretion & confidentiality

Remote work

Tools

Microsoft Office Suite

Google Workspace

Zoom/Teams/Webex

Job description

About the Role

Our client, a globally recognized technology consulting firm, is seeking a highly organized, proactive, and tech-savvy Remote Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This position is fully remote, allowing you to contribute from anywhere within designated time zones. You will be instrumental in managing complex schedules, coordinating virtual meetings, preparing high-level communications, and handling a variety of administrative tasks to ensure the executive team operates at peak efficiency. The ideal candidate is discreet, possesses exceptional multitasking abilities, and excels in a remote work environment. This is a unique opportunity to support C-suite executives in a fast-paced, innovative industry, offering significant professional growth and autonomy.

Key Responsibilities

• Manage and optimize complex, dynamic calendars for multiple executives, coordinating internal and external virtual meetings across different time zones.
• Prepare, proofread, and edit executive-level correspondence, presentations, reports, and agendas, ensuring clarity and accuracy.
• Coordinate and facilitate virtual meetings, including setting up video conferencing, managing invitations, and taking minutes when required.
• Handle high-volume, confidential email correspondence, screening and prioritizing communications effectively.
• Arrange and manage travel logistics for executives, including flights, accommodations, and ground transportation, utilizing online booking platforms.
• Conduct research and compile information for various projects and executive requests.
• Act as a primary point of contact for internal and external stakeholders, maintaining professional communication.
• Manage expense reporting and assist with budget tracking for executive activities.
• Maintain organized digital filing systems and ensure efficient information management.

Requirements

Proven experience as an Executive Administrative Assistant supporting senior leadership, with a strong preference for remote roles. Exceptional organizational and time-management skills, with a proven ability to manage multiple priorities and deadlines in a remote setting. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and various video conferencing platforms (Zoom, Teams, Webex). Excellent written and verbal communication skills, with impeccable attention to detail and grammar. High level of discretion and confidentiality in handling sensitive corporate information. Demonstrated ability to work independently, proactively anticipate needs, and solve problems effectively in a remote environment. Strong technical aptitude and ability to quickly learn new software and tools. A dedicated home office setup with reliable high-speed internet connectivity.

Benefits

• Our client offers a highly competitive salary and a comprehensive benefits package tailored for remote employees.
• This role provides the ultimate flexibility, allowing you to work from anywhere.
• You will have direct exposure to executive-level decision-making within the dynamic technology consulting sector.
• Our client fosters a culture of continuous learning and professional development, supporting your career growth.
• Join a globally connected team that values efficiency, innovation, and employee well-being.
• This is an unparalleled opportunity for a dedicated administrative professional seeking a truly remote, high-impact role.