Sales Admin Coordinator

Headhunters; Pretoria; On-site; ZAR 167,000 - 234,000; Full time

Job summary

Headhunters in Pretoria is seeking an experienced administrative receptionist with in-house sales responsibilities. The role requires handling walk-ins and telesales, managing creditors and debtors, and preparing reports for head office.

You will forecast payments, process invoices, load new customers, and maintain stock and equipment. A team player who communicates at all levels will thrive in this busy branch environment.

Qualifications

• Grade 12/Matric is required.
• Diploma or Degree is advantageous.
• Minimum 3 years experience.
• Proficiency in MS Outlook, Excel and Sage Evolution.
• Bilingual English/Afrikaans preferred.
• Team player with ability to interact at all levels.

Responsibilities

• Receptionist and in-house sales for walk-ins and telesales to check on orders from regular customers.
• Creditors and Debtors: manage overdue accounts and establish payment arrangements.
• Forecast payments.
• Send account reports to Head Office.
• Proformas and invoicing; verify payments before processing invoices.
• Loading of new customers.
• Regular stock takes and reconciliation; monitor stock movement.
• Provide reports on stock levels and logistics to management.
• Manage branch office equipment, stationery, stock orders, consumables, petty cash and PPE.
• Coordinate all administrative duties for the branch.
• Ensure compliance with company policies and health and safety standards.

Skills

Team player

Client handling

Meticulous

Positive attitude

Education

Grade 12/Matric

Diploma/Degree advantageous

Tools

MS Outlook

Excel

Sage Evolution

Job description

Requirements:

• Grade 12/Matric.
• Tertiary qualification (Diploma/Degree) advantageous.
• Minimum 3 years experience.
• PC literate in MS Outlook, Excel and Sage Evolution.
• Team player.
• Ability to deal with clients, colleagues and management at all levels.
• Thorough, meticulous and accurate.
• Ability to put structures in place and follow through with plans.
• Positive in manner.
• Bilingual (English and Afrikaans).

Responsibilities but not limited to:

• Receptionist and in-house sales for walk-ins, telesales to check on orders from regular customers.
• Creditors and Debtors, manage overdue accounts and establish payment arrangements, if necessary.
• Forecast payments.
• Send account reports to Head Office.
• Proformas and invoicing. Check if payments are up to date before invoices are processed.
• Loading of new customers.
• Conducting regular stock takes, reconciling discrepancies, and monitoring stock movement.
• Provide accurate reports on stock levels and logistics to management.
• Manage branch office equipment, stationery, stock orders, consumables, petty cash and PPE.
• Co-ordinate all administrative duties for the branch.
• Ensure compliance with company policies and health and safety standards.

Please note: If you do not receive a response within 2 weeks of submitting your application, please consider your application unsuccessful.