Remote Operations & HR Coordinator

Virtustant; South Africa; Remote; ZAR 240,000 - 420,000; Full time

Job summary

Virtustant is seeking a highly organized Operations & HR Coordinator to support a growing team with HR administration, vendor management, document control, and general operational duties. This full-time, remote role emphasizes ownership of established processes and proactive improvements within a fast-growing software environment.

The role collaborates with leadership and cross-functional teams to ensure employee records, contracts, and compliance documents are well-managed, with a strong

Qualifications

• 2–3 years of experience in operations, HR operations, administration, or related field.
• Experience in a growing or scaling company and managing multiple responsibilities.

Responsibilities

• Onboard and offboard employees and contractors efficiently.
• Oversee vendor management, subscriptions, renewals, and terminations.
• Support HR operations, including KPI tracking and performance coordination with leaders.
• Maintain employee benefits administration and health insurance records.
• Manage contracts and legal documents, ensuring proper filing and accessibility.
• Coordinate administrative tasks and cross-functional project support.
• Maintain policies, risk register, and procurement docs.
• Support compliance documentation and audit materials.
• Identify inefficiencies and propose practical improvements.
• Keep a clear file management system for easy retrieval.

Skills

Operations coordination

HR operations

Vendor management

Recordkeeping

Tools

Rippling

Cladara

Claude

MCPs

Job description

Virtustant is seeking a highly organized Operations & HR Coordinator to support a growing team with HR administration, vendor management, document control, and general operational duties. This full-time, remote role emphasizes ownership of established processes and proactive improvements within a fast-growing software environment.

The role collaborates with leadership and cross-functional teams to ensure employee records, contracts, and compliance documents are well-managed, with a strong