Remote Office Coordinator

Placements24; Benoni; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Fully remote

Career development

Provident fund

Generous leave

Job summary

Placements24 is seeking an experienced Remote Office Coordinator to support our distributed remote teams. The role focuses on maintaining smooth virtual operations, coordinating schedules and communications, and handling a wide range of administrative tasks to keep the organization cohesive.

You will manage documents, onboarding, expense tracking, and cross‑department support while thriving in a flexible, self‑motivated work environment. A home office setup and reliable internet are essential.

Qualifications

• Previous experience as Office Coordinator or similar, preferably remote.
• Excellent organizational and multitasking abilities.
• Proficient with Microsoft Office and virtual collaboration tools.
• Strong written and verbal communication for remote work.
• Ability to work independently with initiative.
• Detail-oriented with accuracy.
• Experience managing digital records and online platforms.
• Reliable internet and suitable home office.

Responsibilities

• Coordinate schedules, meetings, and travel for remote employees and executives.
• Handle all incoming and outgoing electronic communications.
• Maintain digital filing systems, databases, and records.
• Prepare and edit documents, reports, and presentations.
• Facilitate virtual team communication and information flow.
• Manage office supplies and equipment inventory for remote staff.
• Provide administrative support across departments.
• Assist with onboarding administrative processes for new remote hires.
• Track project timelines and assist with project management tasks.
• Handle expense reporting and reimbursements for remote staff.
• Troubleshoot basic IT or operational issues for remote staff and escalate as needed.

Skills

Organizational skills

Multitasking

Time management

Written communication

Verbal communication

Independent work

Proactive problem-solving

Tools

Microsoft Office

Zoom

Teams

Slack

Job description

About the Role

Our client, an innovative company committed to a distributed workforce model, is seeking an experienced Remote Office Coordinator. This role is fundamental to ensuring the efficient operation of our virtual office environment. The successful candidate will be responsible for managing a wide array of administrative duties that support our remote teams and maintain organizational coherence. This is a fully remote position, ideal for a self-motivated and organized professional who thrives in a flexible work setting. You will be the central point of contact for various administrative needs, ensuring that our remote operations run as smoothly as possible, contributing directly to the company's success. We are looking for someone who can proactively manage tasks and support a dynamic, geographically dispersed team.

Key Responsibilities

• Coordinate and manage schedules, meetings, and travel for remote employees and executives.
• Handle all incoming and outgoing electronic communications with professionalism and efficiency.
• Maintain digital filing systems, databases, and organizational records.
• Prepare and edit documents, reports, and presentations using various software.
• Facilitate virtual team communication and ensure information flow is effective.
• Manage office supplies and equipment inventory for remote team members, coordinating deliveries as needed.
• Provide comprehensive administrative support across different departments.
• Assist with onboarding administrative processes for new remote hires.
• Track project timelines and assist with administrative aspects of project management.
• Handle expense reporting and reimbursements for remote staff.
• Troubleshoot basic IT or operational issues for remote staff, escalating as necessary.

Requirements

• Previous experience as an Office Coordinator, Administrative Manager, or similar role, preferably in a remote capacity.
• Exceptional organizational, multitasking, and time management skills.
• Proficiency in Microsoft Office Suite and familiarity with virtual collaboration tools (e.g., Zoom, Teams, Slack).
• Strong written and verbal communication skills, adaptable for remote interaction.
• Demonstrated ability to work independently and take initiative in a remote environment.
• High attention to detail and commitment to accuracy.
• Experience managing digital records and online platforms.
• Reliable internet connection and a suitable home office environment.
• Ability to work effectively within South African standard business hours.
• Problem-solving aptitude and a proactive approach.

Benefits

• Competitive salary package tailored for remote roles.
• Fully remote position offering ultimate work-life balance and flexibility.
• Opportunities for career growth and professional development.
• A collaborative and supportive remote team culture.
• Contribution to a provident fund.
• Generous annual leave.