Remote Administrative Coordinator

Placements24; Centurion; Remote; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Health insurance

Professional development opportunities

Flexibility and autonomy in remote工作

Collaborative virtual team culture

Performance-based bonuses

Generous annual leave

Access to online training resources

Job summary

Placements24 seeks a dedicated Remote Administrative Coordinator to support multiple teams across time zones. This fully remote role requires exceptional organization, proactive collaboration, and strong digital literacy.

You will coordinate schedules, manage communications, organize digital resources, onboard new remote staff, and assist with project tasks. A self-starter comfortable working independently will thrive in a flexible, autonomous environment.

Qualifications

• Proven experience as an Administrative Coordinator or Virtual Assistant.
• Exceptional organizational and time-management abilities.
• Proficiency with cloud productivity suites and collaboration tools.
• Strong written and verbal communication for virtual work.
• Self-motivated and able to work independently.
• Ability to manage multiple projects remotely.
• Detail-oriented with strong problem-solving.
• Dedicated home office setup with reliable internet.

Responsibilities

• Coordinate and manage virtual meetings, webinars, and online events.
• Organize digital filing systems and databases.
• Handle incoming/outgoing emails and messages.
• Provide administrative support to remote teams with documents and reports.
• Assist with project management and deadlines.
• Onboard new remote employees with documentation.
• Troubleshoot basic remote-work tools.
• Facilitate cross-department communications.
• Manage online calendars and align schedules.
• Conduct research and data collection as needed.

Skills

Organizational skills

Time management

Remote work proficiency

Written communication

Self-motivation

Tools

Google Workspace

Microsoft 365

Slack

Zoom

Trello

Job description

About the Role

Our client is seeking a dedicated and highly organized Remote Administrative Coordinator to manage administrative tasks and provide crucial support to teams across different time zones. This fully remote position requires exceptional organizational skills, a proactive approach, and the ability to thrive in a virtual environment. You will be responsible for coordinating schedules, managing communications, organizing digital resources, and ensuring seamless operational workflows for our dispersed teams. The ideal candidate is a self-starter, comfortable working independently, and possesses strong digital literacy. This is an excellent opportunity to join a forward-thinking company that embraces remote work, offering flexibility and autonomy.

Key Responsibilities

• Coordinate and manage virtual meetings, webinars, and online events, including scheduling, agenda preparation, and follow-up actions.
• Maintain and organize digital filing systems and databases for easy access and retrieval of information.
• Manage incoming and outgoing electronic communications, including emails and messages, ensuring timely responses.
• Provide administrative support to remote teams, including preparing documents, presentations, and reports.
• Assist with project management tasks, tracking deadlines and facilitating communication between team members.
• Onboard new remote employees by providing necessary administrative documentation and resources.
• Troubleshoot basic technical issues related to remote work tools and platforms.
• Facilitate smooth communication flow between different departments and team members working remotely.
• Manage online calendars and ensure alignment on schedules and project timelines.
• Perform research and data collection for various projects as required.

Requirements

• Proven experience as an Administrative Coordinator, Virtual Assistant, or in a similar administrative role.
• Exceptional organizational and time-management skills, with a strong ability to prioritize tasks remotely.
• Proficiency in cloud-based productivity suites (e.g., Google Workspace, Microsoft 365) and collaboration tools (e.g., Slack, Zoom, Trello).
• Excellent written and verbal communication skills, adapted for virtual interactions.
• High degree of self-discipline, motivation, and ability to work independently.
• Strong problem-solving skills and a proactive approach to identifying and addressing challenges.
• Ability to manage multiple projects and deadlines simultaneously in a remote setting.
• Detail-oriented with a commitment to accuracy in all tasks.
• Tech-savvy with a quick ability to learn new software and platforms.
• A dedicated home office setup with reliable internet connectivity.

Benefits

This is a fully remote position offering a salary of R per annum .

• health insurance
• opportunities for professional development
• flexibility and autonomy that comes with remote work
• collaborative and supportive virtual team culture
• performance-based bonuses
• generous annual leave
• access to online training resources to enhance your skills

Join a company that values innovation and employee well-being.