Remote Administrative Assistant

Placements24; Durban; Hybrid; ZAR 120,000 - 240,000; Full time

Benefits offered by this job

Flexible work

Online learning

Remote culture

Career growth

Home office stipend

Internet allowance

Team virtual events

Bonus program

Work-life balance

Fully remote

Job summary

Placements24 is seeking a dedicated Remote Administrative Assistant to support a distributed technology startup in South Africa. The role is fully remote, allowing work from anywhere in SA, with duties spanning scheduling, correspondence, filing, travel, onboarding, and cross-time-zone coordination.

The ideal candidate will be proactive, highly organized, and comfortable in a virtual environment, delivering reliable administrative support to the management team while maintaining confidentiality

Qualifications

• Proven experience as Administrative/Virtual Assistant or similar role.
• Excellent organizational and time-management skills with attention to detail.
• Proficiency with virtual collaboration tools and MS Office/Google Workspace.
• Strong written and verbal communication suited for remote work.
• Ability to work independently and meet deadlines in a remote setting.
• Home office setup with reliable internet; familiarity with cloud storage.

Responsibilities

• Coordinate virtual meetings: scheduling, agendas, minutes.
• Manage emails: filter, prioritize, and respond for management.
• Organize digital filing systems for easy retrieval.
• Arrange travel and process expense reports for remote staff.
• Conduct online research and compile reports as needed.
• Support onboarding of new remote employees.
• Manage team calendars and schedule appointments.
• Assist in preparing presentations and documents using digital tools.
• Provide general support across time zones and troubleshoot basic remote tools.

Skills

Organizational skills

Time-management

Remote communication

Multi-tasking

Discretion with confidential info

Tools

Zoom

Microsoft Teams

Slack

Microsoft Office

Google Workspace

Job description

About the Role

Our client, a forward-thinking technology startup, is looking for a dedicated and highly organized Remote Administrative Assistant to support its operations. This role is fully remote, offering the flexibility to work from anywhere within South Africa. You will be responsible for providing comprehensive administrative support to a geographically dispersed team, ensuring seamless communication and efficient workflow. The ideal candidate is proactive, detail-oriented, and thrives in a virtual environment. This is a fantastic opportunity to be part of a growing company that values innovation and employee well-being. As a key member of the team, you will play a vital role in maintaining operational efficiency and supporting the company's strategic goals from the comfort of your home office. This remote-first position is based in the broader Durban region, but work is performed entirely online.

Key Responsibilities

• Manage and coordinate virtual meetings, including scheduling, preparing agendas, and distributing minutes.
• Handle email correspondence, filter, and prioritize communications for the management team.
• Organize and maintain digital filing systems, ensuring easy retrieval of documents.
• Assist with travel arrangements and expense report processing for remote team members.
• Conduct online research and compile reports on various topics as needed.
• Support onboarding processes for new remote employees.
• Manage online calendars and schedule appointments for team members.
• Assist in the preparation of presentations and other documentation using digital tools.
• Provide general administrative support to team members across different time zones.
• Troubleshoot basic technical issues related to remote work tools and platforms.

Requirements

• Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role.
• Excellent organizational and time-management skills, with strong attention to detail.
• Proficiency in virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and Microsoft Office Suite/Google Workspace.
• Strong written and verbal communication skills, with the ability to communicate effectively remotely.
• Ability to work independently, manage multiple tasks, and meet deadlines in a remote setting.
• A dedicated home office setup with reliable internet connectivity.
• Experience with cloud-based storage and document management systems.
• Proactive attitude and a willingness to learn new technologies and processes.
• Discretion in handling confidential information.
• Familiarity with project management tools is a plus.

Benefits

• Our client offers a competitive salary, paid annually, and provides a flexible working arrangement.
• Access to a comprehensive online learning platform for professional development is included.
• The company fosters a supportive and collaborative remote culture.
• Opportunities for career growth within a rapidly expanding organization.
• Contribution towards home office setup and internet expenses.
• Regular virtual team social events.
• Exposure to cutting-edge technologies and innovative projects.
• A performance-based bonus structure.
• Focus on work-life balance for all remote employees.
• This role, while serving operations that may be linked to Durban, is a fully remote position.