Remote Luxury Travel VA - Detail-Oriented & Proactive

Assist World; South Africa; On-site; ZAR 271,225 - 542,451; Part time

Benefits offered by this job

100% Remote Work

Birthday bonus $50

Testimonial bonus $200

Entry monthly raffle $500

No tracker

Job summary

Assist World, a boutique luxury travel agency, seeks a detail-oriented, proactive Virtual Assistant to support the owner with back-end operations and client experience management. This remote, part-time role requires ~10 hours per week, with strong English communication and CT hours alignment.

You will build itineraries in Travify, coordinate suppliers, manage CRM data, handle light bookkeeping, payroll for one contractor, and help document SOPs for scalable growth.

Qualifications

• 3–4 years in a virtual assistant, administrative, or operations role.
• Detail-oriented and accuracy-focused in luxury travel environments.
• Strong written and verbal English communication skills.
• Comfortable making professional phone calls to suppliers and clients.
• Basic bookkeeping to code transactions and maintain records.
• Reliable, punctual, and proactive with CT business hours.

Responsibilities

• Send post-booking notifications and reminders for excursions, dining, and final payments.
• Review flight schedules, identify changes, and prepare client-ready summaries.
• Assist clients with online trip profiles, including occasional phone support.
• Build itineraries and travel proposals in Travify from owner instructions.
• Self-review all proposals before submission and ensure proper formatting.
• Format trip details for client approval in a visually appealing layout.
• Contact suppliers to obtain pricing or add services and maintain professional communications.
• Enter new trips and client data into Travify accurately and timely.
• Maintain data integrity across client records and reminders.
• Code transactions and maintain simple financial records; flag discrepancies.
• Process weekly payroll in Paychex for one contractor and approve timesheets.
• Assist in developing SOPs and standard operating procedures.

Skills

Attention to detail

English fluency

Phone support

Basic bookkeeping

Time management

Travify

Paychex

Tools

Travify

Paychex

Job description

Assist World, a boutique luxury travel agency, seeks a detail-oriented, proactive Virtual Assistant to support the owner with back-end operations and client experience management. This remote, part-time role requires ~10 hours per week, with strong English communication and CT hours alignment.

You will build itineraries in Travify, coordinate suppliers, manage CRM data, handle light bookkeeping, payroll for one contractor, and help document SOPs for scalable growth.