Remote Logistics Admin Coordinator: Docs & Dispatch

Placements24; Upington; Hybrid; ZAR 240,000 - 360,000; Full time

Job summary

Placements24 is seeking a Remote Administrative Coordinator for a leading logistics and distribution firm. This fully remote role supports our operations teams from a home office, handling documents, communication, and reporting to maintain smooth workflows.

You will organize digital files, coordinate with dispatch, warehouse, and clients, track shipments, process invoices, and prepare performance reports, using Microsoft Office and cloud platforms.

Qualifications

• Experience in an administrative role, preferably in logistics or supply chain.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office and familiarity with logistics software or ERP systems.
• Excellent written and verbal communication for remote work.
• Ability to manage multiple tasks and meet deadlines.
• Experience with cloud-based collaboration tools (Google Workspace, MS Teams).
• Self-motivated, independent with minimal supervision.
• Reliable internet connection and home office setup.

Responsibilities

• Provide remote administrative support to logistics and distribution teams across different locations.
• Manage and organize digital shipping documents, manifests, and inventory records using cloud-based systems.
• Coordinate communication between dispatch, warehouse, transport providers, and clients via digital channels.
• Assist in tracking shipment statuses and updating logistical databases in real-time.
• Process invoices, delivery confirmations, and related documentation accurately.
• Schedule virtual meetings and conference calls for operational planning and coordination.
• Prepare and distribute reports on delivery performance, inventory levels, and operational metrics.
• Maintain digital filing systems and ensure easy accessibility of crucial logistical information.
• Support the resolution of administrative and logistical issues that arise remotely.
• Ensure compliance with company procedures and industry regulations in all administrative tasks.
• Assist with ad-hoc administrative projects as assigned by the operations management team.

Skills

Administrative coordination

Microsoft Office

Google Workspace

Microsoft Teams

ERP systems

Tools

Logistics software

Cloud-based platforms

Job description

Placements24 is seeking a Remote Administrative Coordinator for a leading logistics and distribution firm. This fully remote role supports our operations teams from a home office, handling documents, communication, and reporting to maintain smooth workflows.

You will organize digital files, coordinate with dispatch, warehouse, and clients, track shipments, process invoices, and prepare performance reports, using Microsoft Office and cloud platforms.